Contract notice

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

University Hospitals of North Midlands NHS Trust

N/A

Royal Stoke University Hospital, Newcastle Road

Stoke on Trent, Staffordshire

ST4 6QG

Contact person: John Carter

Telephone: +44 1782715444

E-mail: john.carter@uhnm.nhs.uk

NUTS code: UKG2 - Shropshire and Staffordshire

Internet address(es):

Main address: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/13355

Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/13355

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:

https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=24839&B=UHNS

Additional information can be obtained from

the abovementioned address:

Tenders or requests to participate must be submitted

electronically via: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=24839&B=UHNS

Tenders or requests to participate must be submitted

to the abovementioned address

I.4)

Type of the contracting authority

Other type: NHS

I.5)

Main activity

Health

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Laundry and Linen Services for UHNM

Reference number: Laundry and Linen Service

II.1.2)

Main CPV code

98311100 - Laundry-management services

II.1.3)

Type of contract

Services

II.1.4)

Short description

Delivery service only (linen hire plus wash and return) OR Total Linen Management service for University Hospitals of North Midlands (UHNM)
Lot details summary:
Lot 1 - Laundry and Linen Services for UHNM - Delivery Only Service (linen hire plus wash and return) for UHNM.
Lot 2 - Laundry and Linen Services for UHNM - Total Linen Management (TLM) service for UHNM.
Lot 3 - Drapes and Gowns Services for UHNM - delivery only service.
Lot 4 - Mops Laundry Services for UHNM - delivery only service

II.1.5)

Estimated total value

Value excluding VAT: 25000000.00 GBP

II.1.6)

Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

II.2)

Description

II.2.1)

Title

Laundry and Linen Services for UHNM - Delivery Only Service

Lot No: 1

II.2.2)

Additional CPV code(s)

39291000 - Laundry supplies

39512000 - Bed linen

39518000 - Hospital linen

39518100 - Operating-theatre drapes

39518200 - Operating-theatre sheets

98311000 - Laundry-collection services

II.2.3)

Place of performance

NUTS code: UKG23 - Stoke-on-Trent

II.2.4)

Description of the procurement

Delivery service only (linen hire plus wash and return) for UHNM.
Laundry and Linen Services for UHNM comprising of delivery service only (linen hire plus wash and return), supply, delivery, collection, transportation, and laundering of linen products to/from University Hospitals of North Midlands NHS Trust sites.
Scheduled and on request service provision of the following laundry/linen types:
Linen hire items
Wash and return items
Lot details summary:
Lot 1 - Laundry and Linen Services for UHNM - Delivery Only Service (linen hire plus wash and return) for UHNM.
Lot 2 - Laundry and Linen Services for UHNM - Total Linen Management (TLM) service for UHNM.
Lot 3 - Drapes and Gowns Services for UHNM - delivery only service.
Lot 4 - Mops Laundry Services for UHNM. Mop services for UHNM - delivery only service
a) The announcement of a possible future requirement is not to be construed as confirmation that a tender/contract will subsequently be issued. The issue of a possible future requirement, or the issue of an Invitation to Tender, is not to be construed as a commitment by the Authority to place an order as a result of the tendering stage or at a later stage. Any expenditure, work or effort prior to any contract award is accordingly a matter solely for the commercial judgment of the potential supplier
b) Subject to prior negotiation, the Authority reserves the right to add items of a similar nature to the Contract at a later date.

II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)

Estimated value

Value excluding VAT: 15000000.00 GBP

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84

This contract is subject to renewal: yes

Description of renewals:

Two options to extend after initial 3 years. First option for an additional 24 months. If extended, a second option to extend for a further 24 months.

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: yes

Description of options:

Two options to extend after initial 3 years. First option for an additional 24 months. If extended, a second option to extend for a further 24 months.

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2)

Description

II.2.1)

Title

Laundry and Linen Services for UHNM - TLM Service

Lot No: 2

II.2.2)

Additional CPV code(s)

39291000 - Laundry supplies

39512000 - Bed linen

39518000 - Hospital linen

39518100 - Operating-theatre drapes

39518200 - Operating-theatre sheets

98311000 - Laundry-collection services

II.2.3)

Place of performance

NUTS code: UKG23 - Stoke-on-Trent

II.2.4)

Description of the procurement

Total Linen Management (TLM) service for UHNM.
Laundry and Linen Services for UHNM comprising of Total Linen Management (TLM) service only (linen hire plus wash and return), supply, delivery, collection, transportation, and laundering of linen products to/from University Hospitals of North Midlands NHS Trust sites.
Scheduled and on request service provision of the following laundry/linen types:
Linen hire items
Wash and return items
Lot details summary:
Lot 1 - Laundry and Linen Services for UHNM - Delivery Only Service (linen hire plus wash and return) for UHNM.
Lot 2 - Laundry and Linen Services for UHNM - Total Linen Management (TLM) service for UHNM.
Lot 3 - Drapes and Gowns Services for UHNM - delivery only service.
Lot 4 - Mops Laundry Services for UHNM. Mop services for UHNM - delivery only service
a) The announcement of a possible future requirement is not to be construed as confirmation that a tender/contract will subsequently be issued. The issue of a possible future requirement, or the issue of an Invitation to Tender, is not to be construed as a commitment by the Authority to place an order as a result of the tendering stage or at a later stage. Any expenditure, work or effort prior to any contract award is accordingly a matter solely for the commercial judgment of the potential supplier
b) Subject to prior negotiation, the Authority reserves the right to add items of a similar nature to the Contract at a later date.

II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)

Estimated value

Value excluding VAT: 17500000.00 GBP

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84

This contract is subject to renewal: yes

Description of renewals:

Two options to extend after initial 3 years. First option for an additional 24 months. If extended, a second option to extend for a further 24 months.

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: yes

Description of options:

Two options to extend after initial 3 years. First option for an additional 24 months. If extended, a second option to extend for a further 24 months.

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2)

Description

II.2.1)

Title

Drapes and Gowns Services for UHNM

Lot No: 3

II.2.2)

Additional CPV code(s)

39291000 - Laundry supplies

39512000 - Bed linen

39518000 - Hospital linen

39518100 - Operating-theatre drapes

39518200 - Operating-theatre sheets

98311000 - Laundry-collection services

II.2.3)

Place of performance

NUTS code: UKG23 - Stoke-on-Trent

II.2.4)

Description of the procurement

Drapes and Gowns Services for UHNM - delivery only service.
Laundry and Linen Services for UHNM comprising of Drapes and Gowns - delivery only service, supply, delivery, collection, transportation, and laundering of linen products to/from University Hospitals of North Midlands NHS Trust sites.
Scheduled and on request service provision of the following laundry/linen types:
Gowns
Drapes
Lot details summary:
Lot 1 - Laundry and Linen Services for UHNM - Delivery Only Service (linen hire plus wash and return) for UHNM.
Lot 2 - Laundry and Linen Services for UHNM - Total Linen Management (TLM) service for UHNM.
Lot 3 - Drapes and Gowns Services for UHNM - delivery only service.
Lot 4 - Mops Laundry Services for UHNM. Mop services for UHNM - delivery only service
a) The announcement of a possible future requirement is not to be construed as confirmation that a tender/contract will subsequently be issued. The issue of a possible future requirement, or the issue of an Invitation to Tender, is not to be construed as a commitment by the Authority to place an order as a result of the tendering stage or at a later stage. Any expenditure, work or effort prior to any contract award is accordingly a matter solely for the commercial judgment of the potential supplier
b) Subject to prior negotiation, the Authority reserves the right to add items of a similar nature to the Contract at a later date.

II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)

Estimated value

Value excluding VAT: 7000000.00 GBP

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84

This contract is subject to renewal: yes

Description of renewals:

Two options to extend after initial 3 years. First option for an additional 24 months. If extended, a second option to extend for a further 24 months.

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: yes

Description of options:

Two options to extend after initial 3 years. First option for an additional 24 months. If extended, a second option to extend for a further 24 months.

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2)

Description

II.2.1)

Title

Mops - Laundry Services for UHNM

Lot No: 4

II.2.2)

Additional CPV code(s)

39291000 - Laundry supplies

39512000 - Bed linen

39518000 - Hospital linen

39518100 - Operating-theatre drapes

39518200 - Operating-theatre sheets

98311000 - Laundry-collection services

II.2.3)

Place of performance

NUTS code: UKG23 - Stoke-on-Trent

II.2.4)

Description of the procurement

Laundry and Linen mop services for UHNM - delivery only service
Laundry and Linen Services for UHNM comprising of Mops - Laundry Services for UHNM delivery only service, supply, delivery, collection, transportation, and laundering of products to/from University Hospitals of North Midlands NHS Trust sites.
Scheduled and on request service provision of the following laundry/linen types:
Microfibre mops
Lot details summary:
Lot 1 - Laundry and Linen Services for UHNM - Delivery Only Service (linen hire plus wash and return) for UHNM.
Lot 2 - Laundry and Linen Services for UHNM - Total Linen Management (TLM) service for UHNM.
Lot 3 - Drapes and Gowns Services for UHNM - delivery only service.
Lot 4 - Mops Laundry Services for UHNM. Mop services for UHNM - delivery only service
a) The announcement of a possible future requirement is not to be construed as confirmation that a tender/contract will subsequently be issued. The issue of a possible future requirement, or the issue of an Invitation to Tender, is not to be construed as a commitment by the Authority to place an order as a result of the tendering stage or at a later stage. Any expenditure, work or effort prior to any contract award is accordingly a matter solely for the commercial judgment of the potential supplier
b) Subject to prior negotiation, the Authority reserves the right to add items of a similar nature to the Contract at a later date.

II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)

Estimated value

Value excluding VAT: 700000.00 GBP

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84

This contract is subject to renewal: yes

Description of renewals:

Two options to extend after initial 3 years. First option for an additional 24 months. If extended, a second option to extend for a further 24 months.

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: yes

Description of options:

Two options to extend after initial 3 years. First option for an additional 24 months. If extended, a second option to extend for a further 24 months.

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.1)

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions: Selection criteria as stated in the procurement documents

III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents

III.2)

Conditions related to the contract

III.2.2)

Contract performance conditions

Selection criteria as stated in the procurement documents

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure

IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : no

IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date: 24/08/2018

Local time: 16:00

IV.2.4)

Languages in which tenders or requests to participate may be submitted

English

IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 29/03/2019

IV.2.7)

Conditions for opening of tenders

Date: 24/08/2018

Local time: 16:00

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

5 to 6 years if extension options are taken up

VI.2)

Information about electronic workflows

Electronic invoicing will be accepted

VI.4)

Procedures for review

VI.4.1)

Review body

University Hospital North Midlands NHS Trust

Newcastle Road

Stoke-on-Trent

ST4 6QG

VI.4.2)

Body responsible for mediation procedures

University Hospital North Midlands NHS Trust

Newcastle Road

Stoke-on-Trent

ST4 6QG

VI.4.3)

Review procedure

Precise information on deadline(s) for review procedures:

recise information on deadline(s) for review procedures:
The Trust will incorporate a minimum 10 calendar day standstill period at the point where the award decision notice is communicated to the tenderers. The award decision notice will specify the criteria for the award of the contract, the reasons for the decision, including the characteristics and relative advantages, the name and score of the successful tender; and will specify when the standstill period is expected to end or the date before which the Trust will not conclude the contract

VI.4.4)

Service from which information about the review procedure may be obtained

University Hospital North Midlands NHS Trust

Newcastle Road

Stoke-on-Trent

ST4 6QG