UK

Social and other specific services – public contracts

Information

Published

Date of dispatch of this notice: 04/08/2018

External Reference: 2018-395652

TED Reference: 2018/S 150-345526

Social and other specific services – public contracts

Social and other specific services – public contracts

Contract award notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

The Police and Crime Commissioner for West Yorkshire
n/a
Ploughland House,
West Yorkshire, WF1 1DL
62 George Street, Wa
UK
E-mail: procurement@southyorks.pnn.police.uk
NUTS code:  UK -  UNITED KINGDOM
Internet address(es):
Main address: https://uk.eu-supply.com

I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

Public order and safety

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Provision of an ERP Programme
Reference number:  1428 - 2016
II.1.2)

Main CPV code

48000000  -  Software package and information systems
II.1.3)

Type of contract

Services
II.1.4)

Short description

The Police & Crime Commissioner for West Yorkshire (the “PCC”) is establishing a collaborative Framework Agreement for ERP and Duties Management Solutions, including options for existing Oracle ERP related systems to be migrated to Cloud Services.
This Framework Agreement will be accessible by all UK Police and Fire and Rescue Services (and any future successors to these organisations) with the agreement of the Contracting Authority.
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

48000000  -  Software package and information systems
II.2.3)

Place of performance

NUTS code:  UK -  UNITED KINGDOM
II.2.4)

Description of the procurement

Policing in the UK faces a series of challenges as it seeks to modernise, become more efficient and make the most of technology and innovation to respond to current and future demands. In order to respond to this changing landscape West Yorkshire Police (WYP) has embarked upon a far-reaching programme to transform its back office. The ERP programme was initiated on the back of the wider Fusion programme.
The business objectives for the Fusion Programme have been driven by the Chief Operating Team (COT) who have decided that the future Force Target Operating Model has to change primarily for a number of reasons.
A key driver of this transformation programme will be the rationalisation of the IT systems that support this “back office” service provision. These are significant contributors to this improvement agenda, which aims to create as much self-service and business process automation as possible. To drive the transformation West Yorkshire Police (WYP) are searching for a professional supplier to provide an off the shelf ERP solution.
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)

Additional information

Justification for a framework agreement, the duration of which exceeds four years: Due to the technical nature of the procurement and length of time to implement the solution it has been agreed that the framework will be for a period of 6 years with the option to extend for 4 x 12 month periods.
This framework agreement is divided into lots, please refer to the ITT documentation.

Section IV: Procedure

IV.1)

Description

IV.1.1)

Form of procedure

Open procedure
IV.1.3)

Information about framework agreement

The procurement involves the establishment of a framework agreement
IV.2)

Administrative information

IV.2.1)

Previous publication concerning this procedure

Notice number in the OJ S: 2018/S 091-206850
IV.2.9)

Information about termination of call for competition in the form of a prior information notice

The contracting authority will not award any further contracts based on the above prior information notice

Section V: Award of contract

Contract No: 1

Title: Provision of an ERP Programme

A contract/lot is awarded: no
V.1)

Information on non-award

The contract/lot is not awarded
Other reasons (discontinuation of procedure)

Section VI: Complementary information

VI.3)

Additional information

In order to ensure that the needs and aspirations of the varied Police/Partner stakeholders are met and following a number of questions relating to the existing tender format from potential bidders, a decision has been taken to cease this current tender opportunity with immediate effect. A new tender process with a revised specification and scope of requirements will be advertised in early August 2018.
In support of the Government Cloud First Policy, the new ERP Tender will seek cloud solutions only, hosted solutions will no longer be considered. The lot structures and evaluation criteria are currently being revised prior to the placement of a new advertisement.
We apologise for any inconvenience that this may cause, but believe that the revised requirements will support potential providers in proposing the most cost effective and innovative ERP solutions to Policing.
VI.4)

Procedures for review

VI.4.1)

Review body

The High Court of England and Wales
7 Rools Buildings, Fetter Lane
London
EC4A 1NL
UK
Internet address: http://www.judiciary.gov.uk

VI.4.2)

Body responsible for mediation procedures

N/A
N/A
UK

VI.4.4)

Service from which information about the review procedure may be obtained

N/A
N/A
UK