UK

Contract notice

Information

Published

Date of dispatch of this notice: 10/05/2018

Expire date: 11/06/2018

External Reference: 2018-779755

TED Reference: 2018/S 090-203427

Contract notice

Contract notice

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

London Fire Commissioner
N/A
169 Union Street
London
SE1 0LL
UK
Contact person: Catherine Bray
Telephone: +44 2085551200-31060
E-mail: catherine.bray@london-fire.gov.uk
NUTS code:  UK -  UNITED KINGDOM
Internet address(es):
Main address: http://www.london-fire.gov.uk
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/33133

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=23848&B=BLUELIGHT
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=23848&B=BLUELIGHT
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Regional or local authority
I.5)

Main activity

Public order and safety

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Provision of a Managed Archived Records Storage Service
Reference number:  PROC/6177/18
II.1.2)

Main CPV code

79995100  -  Archiving services
II.1.3)

Type of contract

Services
II.1.4)

Short description

The Contracting Authority is seeking interest from suppliers to provide a managed archived records storage service. The Contracting Authority requires storage of approximately 18,000 boxes with collection and delivery of further boxes from approximately 110 locations within the Greater London Area. The Contracting Authority also requires provision of a destruction service for archived records that are no longer required.
II.1.5)

Estimated total value

Value excluding VAT: 185000.00  GBP
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

92500000  -  Library, archives, museums and other cultural services
92510000  -  Library and archive services
92512000  -  Archive services
92512100  -  Archive destruction services
II.2.3)

Place of performance

NUTS code:  UK -  UNITED KINGDOM
Main site or place of performance:  
London
II.2.4)

Description of the procurement

The main scope of this contract is provision of a managed archived records storage service. The contract will be for a period of 5 years with an option to extend for a further period or periods up to an aggregate of 24 months.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 185000.00  GBP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: no
II.2.9)

Information about the limits on the number of candidates to be invited

Envisaged minimum number: 10  /  Maximum number: 15
Objective criteria for choosing the limited number of candidates:
The criteria stated in the supplier questionnaire.
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.1)

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:  The information is set out in the supplier questionnaire.
III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Restricted procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : no
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  08/06/2018
Local time:  10:00
IV.2.3)

Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 22/06/2018
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Duration in months : 3  (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  no
VI.2)

Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)

Additional information

Bidders are required to register and express their interest through the Bluelight Portal (www.bluelight.gov.uk). It is free to register and bidders should receive notification of acceptance of their registration within 48 hours. Please be aware emails from the Portal may be quarantined by email filters.
This contract will be made available to members of the GLA family and / or their subsidiary bodies.
The Contracting Authority reserves the right at any time to cease this tendering process and not to award a contract. The Contracting Authority, at its absolute discretion, may wish to extend the contract for a further period or periods up to an aggregate of 24 months.
VI.4)

Procedures for review

VI.4.1)

Review body

High court of England and Wales
Royal Courts of Justice, Strand
London
WC2A 2LL
UK