UK

Contract notice

Information

Published

Date of dispatch of this notice: 19/02/2018

Expire date: 21/03/2018

External Reference: 2018-133146

TED Reference: 2018/S 036-077774

Contract notice

Contract notice

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

East Devon District Council
Knowle
Sidmouth
EX10 8HL
UK
Contact person: Pamela Graham
Telephone: +44 1707339800
E-mail: pamela@echelonconsultancy.co.uk
NUTS code:  UKK4 -  Devon
Internet address(es):
Main address: www.eastdevon.gov.uk

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=23223&B=ECHELON
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=23223&B=ECHELON
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Regional or local authority
I.5)

Main activity

Housing and community amenities

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Integrated Asset Management Services Contract
Reference number:  Ech854
II.1.2)

Main CPV code

50700000  -  Repair and maintenance services of building installations
II.1.3)

Type of contract

Works
II.1.4)

Short description

East Devon District Council is seeking expressions of interest from suitably experienced and qualified suppliers to enter into a 10-year TPC 2005 (as amended) Contract for the delivery of repairs, voids, planned and cyclical maintenance works. Planned works may come on stream from year 2 of the Contract and there is an option to extend the scope of the contract to include gas servicing works. There is an option to extend the contract for a further 5 years (total 15 years).
The Annual Value in Year 1 is Estimated to be circa £3.3m.1 EDDC may add additional planned works into scope during the contract based on the Service Provider achieving the stated level of performance against the Contract KPIs.
II.1.5)

Estimated total value

Value excluding VAT: 95000000.00  GBP
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

09331000  -  Solar panels
33196200  -  Devices for the disabled
35111400  -  Fire escape equipment
42416300  -  Hoists
44221220  -  Fire doors
45211310  -  Bathrooms construction work
45260000  -  Roof works and other special trade construction works
45261215  -  Solar panel roof-covering work
45320000  -  Insulation work
45331110  -  Boiler installation work
45331200  -  Ventilation and air-conditioning installation work
45421100  -  Installation of doors and windows and related components
45421130  -  Installation of doors and windows
45421151  -  Installation of fitted kitchens
45451000  -  Decoration work
50116100  -  Electrical-system repair services
50711000  -  Repair and maintenance services of electrical building installations
50720000  -  Repair and maintenance services of central heating
71000000  -  Architectural, construction, engineering and inspection services
71315410  -  Inspection of ventilation system
79512000  -  Call centre
85142300  -  Hygiene services
90650000  -  Asbestos removal services
II.2.3)

Place of performance

NUTS code:  UKK4 -  Devon
NUTS code:  UK -  UNITED KINGDOM
Main site or place of performance:  
East Devon
II.2.4)

Description of the procurement

East Devon District Council is seeking expressions of interest from suitably experienced and qualified suppliers to enter into a 10-year TPC 2005 (as amended) Contract for the delivery of repairs, voids, planned and cyclical maintenance works. Planned works may come on stream from year 2 of the Contract and there is an option to extend the scope of the contract to include gas servicing works. There is an option to extend the contract for a further 5 years (total 15 years).Works that are in scope in Year 1 include the following:
Responsive Repairs
Works to Void Properties
Clos-O-Mat Servicing
Automatic Door Servicing
Fixed Ladder Testing
Overhead Track Hoist Servicing
Rainwater Harvester Servicing
Air Source Heat Pump Servicing
Solar PV and Thermal Servicing
Solid Fuel Appliance Servicing
Unvented Cylinder Servicing
Whole House Ventilation Servicing
The Annual Value in Year 1 is Estimated to be circa £3.3m. EDDC may add additional planned and servicing works into scope during the contract based on the Service Provider achieving the stated level of performance against the Contract KPIs.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 95000000.00  GBP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 180
This contract is subject to renewal: no
II.2.9)

Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 6
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)

Additional information

Guidance on the CPN Process being utilised by EDDC can be found in Section 2.3 of the ISIT Document.

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.1)

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:  As set out in the SQ.
III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

III.2.2)

Contract performance conditions

As set out in the SQ and procurement documents.
III.2.3)

Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Competitive procedure with negotiation
IV.1.4)

Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.5)

Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  21/03/2018
Local time:  12:00
IV.2.3)

Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 06/04/2018
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Duration in months : 6  (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  no
VI.3)

Additional information

The contracting authority reserves the right to cancel the procurement and not to proceed with the long term Contract at any stage of the procurement process. The contracting authority also reserves the right not to award a contract.
The contracting authority nor any person on whose behalf of whom this procurement is undertaken is to be liable for any costs incurred by those expressing and interest or tendering for this contract.
Tenderers should note that the provisions of the transfer of Undertakings (protection of Employment) Regulations 2006 may apply.
East Devon District Council (EDDC) will be providing an opportunity for all interested Suppliers to attend a briefing as set out in the SQ (A Bidders Pack is also available on request) on the 28th February 2018 from 2:00pm to 4:30pm. Joining instructions are provided within the SQ.
The purpose of this briefing will be to provide an introduction to EDDC, as well as an overview of the procurement process and the objectives of the procurement exercise.
EDDC is procuring in a single lot to gain the commercial efficiencies of a single contractor.
VI.4)

Procedures for review

VI.4.1)

Review body

High Court of England and Wales
Strand
London
WC2A 2LL
UK

VI.4.2)

Body responsible for mediation procedures

High Court of England and Wales
Strand
London
WC2A 2LL
UK

VI.4.3)

Review procedure

Precise information on deadline(s) for review procedures: 
EDDC will observe a standstill period following the award of the Contract and conduct itself in respect of any appeals in accordance with the Public Contracts Regulations (2015).
VI.4.4)

Service from which information about the review procedure may be obtained

Cabinet Office
70 Whitehall
London
SW1 2AS
UK