UK

Contract award notice

Information

Published

Date of dispatch of this notice: 07/12/2017

External Reference: 2017-616417

TED Reference: 2017/S 238-493890

Contract award notice

Contract award notice

Results of the procurement procedure

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

The Police and Crime Commissioner for Humberside
n/a
The Lawns
Hull, HU16 5SN
Harland Way, Cotting
UK
Contact person: Carole Carrigan
Telephone: +44 7464983776
E-mail: carole.carrigan@southyorks.pnn.police.uk
NUTS code:  UKE -  YORKSHIRE AND THE HUMBER
Internet address(es):
Main address: www.eu-supply.com
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/36335

I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

Public order and safety

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

PROVISION OF A FACILITIES MANAGEMENT SYSTEM
Reference number:  2016-1358
II.1.2)

Main CPV code

48000000  -  Software package and information systems
II.1.3)

Type of contract

Supplies
II.1.4)

Short description

South Yorkshire and Humberside Police are looking to procure an off the shelf Faciliaties Management System to manage the end to end running of a complex buildings estate.
This off the shelf software is required to replace a number of existing processes and systems which are no longer fit for purpose.
The system will assist the forces to more effectively manage the Estates records, conform with Health and Safety Legislation and maintain service levels dispite austerity measures.
Although initially for use by South Yorkshire and Humberside Police, the framework will be available to North and West Yorkshire Police and South Yorkshire and Humberside Fire and Rescue should they choose to utilise this in the future.
Contract is for 4 years with an option for a further 3 x 12 month extensions
II.1.6)

Information about lots

This contract is divided into lots: no
II.1.7)

Total value of the procurement

Value excluding VAT:  389000.00  GBP
II.2)

Description

II.2.2)

Additional CPV code(s)

48000000  -  Software package and information systems
II.2.3)

Place of performance

NUTS code:  UKE -  YORKSHIRE AND THE HUMBER
Main site or place of performance:  
Hull, HU16 5SN
II.2.4)

Description of the procurement

South Yorkshire and Humberside Police are looking to procure an off the shelf Faciliaties Management System to manage the end to end running of a complex buildings estate.
This off the shelf software is required to replace a number of existing processes and systems which are no longer fit for purpose.
The system will assist the forces to more effectively manage the Estates records, conform with Health and Safety Legislation and maintain service levels dispite austerity measures.
Although initially for use by South Yorkshire and Humberside Police, the fraework will be available to North and West Yorkshire Police and SouthYorkshire and Humberside Fire and Rescue should they choose to utilise this in the future.
II.2.5)

Award criteria

Criteria below
Quality criterion  -  Name:  General Functionality  /  Weighting:  15%
Quality criterion  -  Name:  Data uploading and reporting  /  Weighting:  6%
Quality criterion  -  Name:  Interface with Oracle  /  Weighting:  6%
Quality criterion  -  Name:  Mobile Interface  /  Weighting:  8%
Quality criterion  -  Name:  External Contractors  /  Weighting:  8%
Quality criterion  -  Name:  System Admin  /  Weighting:  5%
Quality criterion  -  Name:  Implementation and Training  /  Weighting:  5%
Quality criterion  -  Name:  BIM Compliance  /  Weighting:  2%
Quality criterion  -  Name:  Support and Maintenance  /  Weighting:  4%
Quality criterion  -  Name:  Innovation Management  /  Weighting:  1%
Price  -  Weighting:  40%
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.3)

Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : no
IV.2)

Administrative information

IV.2.1)

Previous publication concerning this procedure

Notice number in the OJ S: 2017/S 101-200602

Section V: Award of contract

Contract No: 1

Title: PROVISION OF A FACILITIES MANAGEMENT SYSTEM

A contract/lot is awarded: yes
V.2)

Award of contract

V.2.1)

Date of conclusion of the contract

16/11/2017
V.2.2)

Information about tenders

Number of tenders received:  4
Number of tenders received by electronic means:  4
The contract has been awarded to a group of economic operators :  no
V.2.3)

Name and address of the contractor

The Technology Forge
02293004
4th Floor, Marshalls Mill, Marshall Street
Leeds
LS11 9YJ
UK
Telephone: +44 1132882575
E-mail: tom.whittle@technologyforge.com
NUTS code:  UK -  UNITED KINGDOM
Internet address: http://www.technologyforge.com

The contractor is an SME : yes
V.2.4)

Information on value of the contract/lot (excluding VAT)

Initial estimated total value of the contract/lot:  220000.00  GBP
Total value of the contract/lot:  389340.00  GBP

Section VI: Complementary information

VI.4)

Procedures for review

VI.4.1)

Review body

The Police and Crime Commissioner for Humberside
The Lawns, Harland Way, Cottingham
Hull
HU165SN
UK