UK

Contract award notice

Information

Published

Date of dispatch of this notice: 30/11/2017

External Reference: 2017-128568

TED Reference: 2017/S 231-482095

Contract award notice

Contract award notice

Results of the procurement procedure

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

Devon and Somerset Fire and Rescue Authority
723645339
Service Headquarters, The Knowle, Clyst St George
Exeter
EX3 0NW
UK
Contact person: Sue Pollard
Telephone: +44 1392872396
E-mail: spollard@dsfire.gov.uk
NUTS code:  UKK -  SOUTH WEST (ENGLAND)
Internet address(es):
Main address: http://www.dsfire.gov.uk
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/30504

I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

Public order and safety

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Firefighter Pension Adminstration & Pensioners Payroll and Employee Payroll
Reference number:  DS223-17
II.1.2)

Main CPV code

66520000  -  Pension services
II.1.3)

Type of contract

Services
II.1.4)

Short description

This notice confirms the award of the Authority's Firefighters Pensions Administration and Pensioner Payroll and Employee Payroll requirements which have been tendered in compliance with the EU Procurement Regulations 2015 under the open procedure.
The Contract has been awarded in Lots
Devon & Somerset Fire & Rescue Authority acting as lead authority for the following Services
• Devon & Somerset Fire & Rescue Service
• Dorset & Wiltshire Fire and Rescue Service
This Opportunity will be split into 2 Lots reference 11.1.6 for breakdown
The contract is awarded for an initial term of 5 years (60 months) with an option to extend for a further 24 months. Prices are fixed for two years and the projected spend for all Authority's is circa £2,000,000
II.1.6)

Information about lots

This contract is divided into lots: no
II.1.7)

Total value of the procurement

Lowest offer:  247500.00  GBP / Highest offer:  856880.00  GBP   taken into consideration  (excluding VAT)
II.2)

Description

II.2.2)

Additional CPV code(s)

79200000  -  Accounting, auditing and fiscal services
79631000  -  Personnel and payroll services
II.2.3)

Place of performance

NUTS code:  UKK -  SOUTH WEST (ENGLAND)
II.2.4)

Description of the procurement

Devon & Somerset Fire & Rescue Authority is conducting a tendering exercise on behalf of the Participating Services (Devon & Somerset Fire and Rescue Service, and Dorset & Wiltshire Fire and Rescue Service) for the provision of firefighter pension administration & pensioner’s payroll and the provision of employee payroll, based on an open tender procedure.
The Devon & Somerset Fire & Rescue Authority is acting as lead authority for the following Fire and Rescue Services.
This opportunity will be split into 2 lots as follows
• Devon & Somerset Fire & Rescue Service
• Dorset & Wiltshire Fire and Rescue Service
The tender for the provision of Firefighter Pension Administration & Pensioner’s Payroll and the Provision of Employee Payroll is offered in Lots (detailed below) to enable Bidders to bid for all or part of the service.
• Lot 1 – Firefighters Pensions Administration & Pensioners Payroll
a) Devon & Somerset Fire & Rescue Service
b) Dorset & Wiltshire Fire and Recuse Service
• Lot 2 – Employee Payroll
a) Devon & Somerset Fire & Rescue Service
b) Dorset & Wiltshire Fire and Recuse Service
There shall be separate pricing for DSFRA and DWFRA, to enable separate Contracts to be awarded by each Authority for each Lot and separate orders to be placed.
II.2.5)

Award criteria

Criteria below
Quality criterion  -  Name:  Quality  /  Weighting:  35%
Quality criterion  -  Name:  Services  /  Weighting:  35%
Cost criterion  -  Name:  Price  /  Weighting:  30%
II.2.11)

Information about options

Options: yes
Description of options:
Extension Period of 24 months in 12 month periods
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.1)

Previous publication concerning this procedure

Notice number in the OJ S: 2017/S 108-217306

Section V: Award of contract

Contract No: 1

Title: Firefighter Pension Adminstration & Pensioners Payroll and Employee Payroll

A contract/lot is awarded: yes
V.2)

Award of contract

V.2.1)

Date of conclusion of the contract

20/10/2017
V.2.2)

Information about tenders

Number of tenders received:  4
Number of tenders received from SMEs:  4
Number of tenders received from tenderers from other EU Member States:  0
Number of tenders received from tenderers from non-EU Member States:  0
Number of tenders received by electronic means:  4
The contract has been awarded to a group of economic operators :  yes
V.2.3)

Name and address of the contractor

Midand Software Ltd
Ruddington Hall
Ruddington
NG11 6LL
UK
NUTS code:  UKK -  SOUTH WEST (ENGLAND)

The contractor is an SME : yes
West Yorkshire Pension Fund
: Aldermanbury House, 4 Godwin Street,
Bradford
DB1 2ST
UK
NUTS code:  UKK -  SOUTH WEST (ENGLAND)

The contractor is an SME : yes
V.2.4)

Information on value of the contract/lot (excluding VAT)

Initial estimated total value of the contract/lot:  2000000.00  GBP
Lowest offer:  247500.00  GBP / Highest offer:  856880.00  GBP   taken into consideration

Section VI: Complementary information

VI.3)

Additional information

This contract has been awarded to different suppliers for the services that offered as follows
West Yorkshire Pension Fund - Firefighter Pension Administration and Pensioner Payroll
Midland Software Ltd - Employee Payroll
VI.4)

Procedures for review

VI.4.1)

Review body

NA
NA
UK