II.1)
Scope of the procurement
Digital Interview Equipment
Reference number:
ICT 192
33120000
-
Recording systems and exploration devices
Supplies
II.1.4)
Short description
Durham Constabulary are procuring a framework agreement for the provision of digital interview equipment. The Framework scope will include, but not be limited to, the following services linked to Digital Interview Solutions:
• Supply of Digital Interview Recorder Equipment
• Installation Services
• Support & Maintenance Services
• Integration Services
As technology and public attitude to police contact changes, there is a need to look at value for money in the delivery of Digital Interview Recording. Police forces have a requirement to save money and realise significant savings, along with the need to drive efficiencies, and these should be considered within a Digital Interview Solution which is flexible, robust and value for money.
II.1.5)
Estimated total value
Value excluding VAT: 1.00
GBP
II.1.6)
Information about lots
This contract is divided into lots:
no
II.2.2)
Additional CPV code(s)
30122200
-
Digital offset equipments
30233152
-
Digital versatile disc (DVD) reader and/or burner
30233153
-
Compact disk (CD) and digital versatile disk (DVD) reader and/or burner
32321200
-
Audio-visual equipment
32333000
-
Video recording or reproducing apparatus
32353000
-
Sound recordings
50340000
-
Repair and maintenance services of audio-visual and optical equipment
50342000
-
Repair and maintenance services of audio equipment
II.2.3)
Place of performance
NUTS code:
UKC2 -
Northumberland and Tyne and Wear
Main site or place of performance:
Durham Constabulary Police Headquarters
II.2.4)
Description of the procurement
The ODPCVC wishes to appoint a Contractor to a framework to provide a Digital Interview Recording Solution (DIR) for all aspects of interview recording as listed below:
• Custody Suspect Interview
• Witness Interviews – Non-secure rooms or voluntary attendees
• ABE/Vulnerability Interviews
• Portable Interview
The ODPCVC wishes the new DIR Solution to realise the following benefits:
• Ease of use
• Efficient use of resources
• Efficient and effective processes
• Increased Integration with other ICT Systems
The DIR solution shall utilise the existing ICT Infrastructure and when required provide a central repository for all digital interview recordings.
The DIR solution should be able to integrate into an optional Digital Repository.
The ODPCVC currently utilise a combination of NEAL Audio CD Recorders, NEAL portable recorders and David Horn Audio/Video Recorders.
The current quantities are shown below:
• 28 Neal Audio Recorders
• 4 David Horn Audio/Video Recorders
• 2 Portable NEAL Recorders
• 7 David Horn Audio/Video Vulnerable Witness Recorders
All these recorders use local recording to external media.
For further information please see tender documentation.
Price is not the only award criterion and all criteria are stated only in the procurement documents
Value excluding VAT: 1.00
GBP
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
36
This contract is subject to renewal:
yes
Description of renewals:
This framework agreement will be awarded for 3 years with the option to extend for a further 2 x 12 month periods at Durham's discretion.
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
yes
Description of options:
Central Repository – OPTIONAL REQUIREMENT.
(Note this is an option which will be awarded at the discretion of the ODPCVC and will not form part of the evaluation.)
• Supply of a Digital Repository
• All Implementation services and costs, including all expenses;
• Integration Services if required
• Software Support & Maintenance for 5 Years (charges to be paid annually or with an option to pay upfront);
• Appropriate training on the Digital Repository for various staff roles.
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no