UK

Contract notice

Information

Published

Date of dispatch of this notice: 15/05/2017

Expire date: 14/06/2017

External Reference: 2017-433471

TED Reference: 2017/S 095-186933

Contract notice

Contract notice

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

Police and Crime Commissioner for Greater Manchester
GB 183 0464 15
Force Headquarters, Central Park, Northampton Road
Manchester
M40 5BP
UK
Contact person: Steven Ho
E-mail: Steven.Ho@gmp.police.uk
NUTS code:  UK -  UNITED KINGDOM
Internet address(es):
Main address: http://www.gmp.police.uk/
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/35572

I.2)

Joint procurement

The contract is awarded by a central purchasing body
I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=19918&B=BLUELIGHT
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=19918&B=BLUELIGHT
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

Public order and safety

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Provision for application hosting and event IT support services.
Reference number:  A0373
II.1.2)

Main CPV code

72000000  -  IT services: consulting, software development, Internet and support
II.1.3)

Type of contract

Services
II.1.4)

Short description

The Police & Crime Commissioner for Greater Manchester are seeking for suitable service providers to support the delivery of UK event accreditation. The procurement will be split into two separate lots, bidders are allowed to bid for one or more lots.
Lot 1: Provision of an application management service to provide the hosting, management, maintenance, and further development of a suite of bespoke applications used for the accreditation of attendees at events throughout the UK mainland.
Lot 2: Provision of onsite and remote IT support services to UK based events. The supplier is required to provide and arrange the relevant secure network infrastructure and the necessary hardware, peripherals, and software to allow on site accreditation and barcode scanning at gate entry points. 24/7 support for the infrastructure for the duration of the events is also required.
II.1.5)

Estimated total value

Value excluding VAT: 12500000.00  GBP
II.1.6)

Information about lots

This contract is divided into lots: yes
Tenders may be submitted for  all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:  
GMP Police reserves the right to award up to a maximum of 2x Lots to one tenderer.
II.2)

Description

II.2.1)

Title

Lot 1: Provision of an application management service to provide the hosting, management, maintenance.
Lot No:  Lot 1
II.2.2)

Additional CPV code(s)

48170000  -  Compliance software package
48800000  -  Information systems and servers
72200000  -  Software programming and consultancy services
72300000  -  Data services
72500000  -  Computer-related services
72700000  -  Computer network services
II.2.3)

Place of performance

NUTS code:  UK -  UNITED KINGDOM
II.2.4)

Description of the procurement

Lot 1: Provision of an application management service to provide the hosting, management, maintenance, and further development of a suite of bespoke applications used for the accreditation of attendees at events throughout the UK mainland. The applications are written in IBM Domino and IBM Notes, and as such a comprehensive knowledge of these is required.
The contract duration will be for a maximum period of 5 years, three of which will be on a fixed term basis. Followed by an option to extend for a further 2 years on a 1+1 basis subject to performance and meeting GMP’s requirements of the contract.
The anticipated budget range for this procurement is approx. £100,000 - £250,000 per annum, as a combined total for delivery of both lots.
Service providers wishing to bid for the services must first register on the Blue Light portal https://uk.eu-supply.com/login.asp?B=BLUELIGHT followed by downloading the tender ITT and specification documents.
This is a EU Open tender process, completed tenders must be returned through the same e-tendering system. And all clarification responses raised must also be put through the Blue Light portal.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 12500000.00  GBP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: no
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)

Additional information

Service providers wishing to bid for the services must first register on the Blue Light portal https://uk.eu-supply.com/login.asp?B=BLUELIGHT followed by downloading the tender ITT and specification documents. This is a EU Open tender process, completed tenders must be returned through the same e-tendering system.
II.2)

Description

II.2.1)

Title

Lot 2: Provision of onsite and remote IT support
Lot No:  2
II.2.2)

Additional CPV code(s)

48170000  -  Compliance software package
48800000  -  Information systems and servers
72200000  -  Software programming and consultancy services
72300000  -  Data services
72500000  -  Computer-related services
72700000  -  Computer network services
II.2.3)

Place of performance

NUTS code:  UK -  UNITED KINGDOM
II.2.4)

Description of the procurement

Lot 2: Provision of onsite and remote IT support services to UK based events. The supplier is required to provide and arrange the relevant secure network infrastructure and the necessary hardware, peripherals, and software to allow on site accreditation and barcode scanning at gate entry points. 24/7 support for the infrastructure for the duration of the events is also required.
The contract duration will be for a maximum period of 5 years, three of which will be on a fixed term basis. Followed by an option to extend for a further 2 years on a 1+1 basis subject to performance and meeting GMP’s requirements of the contract.
The anticipated budget range for this procurement is approx. £100,000 - £250,000 per annum, as a combined total for delivery of both lots.
Service providers wishing to bid for the services must first register on the Blue Light portal https://uk.eu-supply.com/login.asp?B=BLUELIGHT followed by downloading the tender ITT and specification documents.
This is a EU Open tender process, completed tenders must be returned through the same e-tendering system. And all clarification responses raised must also be put through the Blue Light portal.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: no
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)

Additional information

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As specified within the tender documents.

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

III.2.2)

Contract performance conditions

As per the tender documentation.

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  14/06/2017
Local time:  17:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.7)

Conditions for opening of tenders

Date:  14/06/2017
Local time:  17:00
Place:  
Greater Manchester Police Contracts and Procurement department

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  no
VI.3)

Additional information

This tender process will be carried out using Bluelight, a third party e-tendering system. In order to express an interest and potentially tender for this opportunity you must first register your company details on the following website: https://www.bluelight.gov.uk. There is no fee to register and no subscription charge. Tender documentation will only be made available via Bluelight. You are not required to contact the Procurement Department at Greater Manchester Police directly to express interest in this tender opportunity. For details of other contracting authorities on whose behalf this contract will be awarded, please see the tender document on Bluelight Supplier contact with Greater Manchester Police, about any matter relating to this procurement,must be made via the messaging facility within Bluelight. No other methods of communication will receive a response. No requests should be directed to any other officer or employee of the Commissioner, or its advisors or any other statutory body, without the Commissioner‘s prior written agreement. This applies during the whole period of the open tender process.
The Authority expressly reserves the rights:
(i) Not to award any contract as a result of the procurement process commenced by publication of this notice,
(ii) To make whatever changes it may see fit to the content and structure of the tendering competition
(iii) To award (a) contract (s) in respect of any part (s) of the supplies/services covered by this notice, and
(iv) To award contract (s) in stages, and in no circumstances will the Authority be liable for any costs incurred by candidates.
VI.4)

Procedures for review

VI.4.1)

Review body

Greater Manchester Police
Police and Crime Commissioner for Greater Manchester
Manchester
UK
E-mail: procurement@gmp.police.uk
Internet address: http://www.gmp.police.uk

VI.5)

Date of dispatch of this notice

15/05/2017