UK

Contract notice

Information

Published

Date of dispatch of this notice: 22/03/2017

Expire date: 28/04/2017

External Reference: 2017-669729

TED Reference: 2017/S 059-109777

Contract notice

Contract notice

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

Oakleaf Commercial Services Limited
04682354
3 Foley Grove, Foley Grove Business Park
Kidderminster
DY11 7PT
UK
Contact person: Fiona Lowe
Telephone: +44 7903788645
E-mail: oakleafvehiclemaint@echelonconsultancy.co.uk
NUTS code:  UKG12 -  Worcestershire
Internet address(es):
Main address: https://www.oakleafcs.com/
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/45191

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=19546&B=ECHELON
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=19546&B=ECHELON
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

Housing and community amenities

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Vehicle Repair and Servicing and Maintenance of Plant and Equipment
Reference number:  Ech 772
II.1.2)

Main CPV code

50000000  -  Repair and maintenance services
II.1.3)

Type of contract

Services
II.1.4)

Short description

Vehicle servicing and repair services plus maintenance of plant and equipment used for grounds maintenance.
II.1.5)

Estimated total value

Value excluding VAT: 3800000.00  GBP
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

50100000  -  Repair, maintenance and associated services of vehicles and related equipment
50110000  -  Repair and maintenance services of motor vehicles and associated equipment
50111000  -  Fleet management, repair and maintenance services
50112000  -  Repair and maintenance services of cars
50112100  -  Car repair services
50112111  -  Panel-beating services
50112120  -  Windscreen replacement services
50112200  -  Car maintenance services
50116100  -  Electrical-system repair services
50116200  -  Repair and maintenance services of vehicle brakes and brake parts
50116300  -  Repair and maintenance services of vehicle gearboxes
50116400  -  Repair and maintenance services of vehicle transmissions
50116500  -  Tyre repair services, including fitting and balancing
50116600  -  Repair and maintenance services of starter motors
50530000  -  Repair and maintenance services of machinery
50531000  -  Repair and maintenance services for non-electrical machinery
50532000  -  Repair and maintenance services of electrical machinery, apparatus and associated equipment
50532100  -  Repair and maintenance services of electric motors
II.2.3)

Place of performance

NUTS code:  UKG12 -  Worcestershire
Main site or place of performance:  
Kidderminster
II.2.4)

Description of the procurement

Oakleaf Commercial Services / The Community Housing Group is seeking expressions of interest from suitably qualified and experienced service providers to enter into a Vehicle Maintenance Service Agreement for the provision of vehicle repair and servicing plus maintenance of plant and equipment used for grounds maintenance. The Agreement will run for 10 years and is due to commence on 1 August 2017. The maximum anticipated value of the contract over the full 10-year term is £3,800,000.00 excluding VAT.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 3800000.00  GBP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 120
This contract is subject to renewal: no
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)

Additional information

All criteria and exclusion grounds to be used in evaluating tenders are set out in the procurement documents, available to download from the EU Supply portal.

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.1)

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:  All requirements are set out in the procurement documents and Suppliers will be required to complete a suitability questionnaire (Part A) and complete the full tender documents (Part B). All documents are available to download from the EU Supply portal. Both Part A and B must be completed and uploaded by the stated date and time.
III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

III.2.2)

Contract performance conditions

As set out within the Contract Documents.
III.2.3)

Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  28/04/2017
Local time:  12:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Duration in months : 3  (from the date stated for receipt of tender)
IV.2.7)

Conditions for opening of tenders

Date:  28/04/2017
Local time:  12:00

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  no
VI.3)

Additional information

The contracting authority reserves the right to cancel the procurement and not to proceed with the long term Contract at any stage of the procurement process. The contracting authority also reserves the right not to award a contract. Neither the contracting authority nor any person on whose behalf of whom this procurement is undertaken is to be liable for any costs incurred by those expressing and interest or tendering for this contract.
VI.4)

Procedures for review

VI.4.1)

Review body

High Court of England and Wales
The Strand
London
WC2A 2LL
UK

VI.4.2)

Body responsible for mediation procedures

High Court of England and Wales
The Strand
London
WC2A 2LL
UK

VI.4.3)

Review procedure

Precise information on deadline(s) for review procedures: 
Oakleaf Commercial Services / The Community Housing Group will observe a stand still period following the award of the Contract and conduct itself in respect of any appeals in accordance with the Public Contracts Regulations 2015 (as amended)
VI.4.4)

Service from which information about the review procedure may be obtained

Cabinet Office
70 Whitehall
London
SW1A 2AS
UK

VI.5)

Date of dispatch of this notice

22/03/2017