UK

Contract notice

Information

Published

Date of dispatch of this notice: 07/01/2017

Expire date: 27/02/2017

External Reference: 2017-229571

TED Reference: 2017/S 006-008607

Contract notice

Contract notice

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

Genesis Housing Association Limited
IP31241R
Atelier House, 64 Pratt Street, Camden
London
NW1 0DL
UK
Contact person: Paul Orrett
Telephone: +44 03330005000
E-mail: Paul.Orrett@genesisha.org.uk
NUTS code:  UKI -  LONDON
Internet address(es):
Main address: http://www.genesisha.org.uk/
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/35281

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=18586&B=OGC
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=18586&B=OGC
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

Housing and community amenities

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Energy & water procurement and associated contract management services
Reference number:  Energy and Water Bureau
II.1.2)

Main CPV code

79418000  -  Procurement consultancy services
II.1.3)

Type of contract

Services
II.1.4)

Short description

Genesis Housing Association Ltd (GHA) intend to create a call-off framework for energy and water procurement and the provision of associated contract management services - ('Energy and Water Bureau').
II.1.5)

Estimated total value

Value excluding VAT: 50000000.00  GBP
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

65100000  -  Water distribution and related services
71314000  -  Energy and related services
71314200  -  Energy-management services
90713000  -  Environmental issues consultancy services
II.2.3)

Place of performance

NUTS code:  UK -  UNITED KINGDOM
Main site or place of performance:  
England and Wales
II.2.4)

Description of the procurement

Genesis Housing Association Ltd (GHA) is putting in place a call-off Framework for the procurement of energy and water and provision of the associated contract management services. The Framework is for use by, but not limited to, housing associations, local authorities, registered social landlords, arm’s length management organisation and other landlords governed by the Public Contracts Regulations 2015. Please refer to the following website for a full list of RSL's:
https://www.gov.uk/government/publications/current-registered-providers-of-social-housing
Please refer to the following website for a full list of local councils in England and Wates:
http://www.local.gov.uk/digital-councils/connect/a-z-councils-online
The Framework shall consist of a single lot with a minimum of one and a maximum of eight suppliers.
Each supplier shall provide the full range of services relating to the procurement of energy and water and the management of the associated contracts including, but not exclusively, the receipt and validation of bills. In particular, each Framework panel member shall provide:
Energy and water procurement services:
-Putting in place and managing contracts for the provision of energy and/or water on behalf of Framework users. Energy and water may be procured through an EU compliant supply framework or through a competition conducted by the Supplier on behalf of one or more Framework users.
Contract management services:
-The provision of energy and/or water contract management services including, but not exclusively, bill validation services for bills issued based upon remote meter reading systems. The intention is that energy and water supplies will be monitored through the use of remote meter reading technology. Where meters are not read using remote meter reading technology the Supplier shall provide a transitional service, the duration of which is not limited, to validate paper based invoices where necessary. The services, manual and digital, will involve ensuring the charges, data, and other information associated with energy and water bills are accurate and appropriate.
GHA’s Framework will provide landlords with a ‘single point’ solution to their energy and water procurement service needs. However, not all Framework users will want a complete solution immediately. These users shall be able to use the Mini Competition procedure to call off just one or more element of the service, for example gas procurement, and add other elements through mini competition at a later stage.
Framework users shall be able to instruct the Supplier to go to the entire market as frequently as they wish. Alternately, they can direct the Supplier to use a particular energy and/or water supply framework such as the Genesis Energy Supply Framework.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 50000000.00  GBP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

III.2.2)

Contract performance conditions

Performance will be monitored by KPIs which are set out in the ITT

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.3)

Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement:  8
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  27/02/2017
Local time:  12:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Duration in months : 3  (from the date stated for receipt of tender)
IV.2.7)

Conditions for opening of tenders

Date:  27/02/2017
Local time:  12:00
Place:  
Atelier House, 64 Pratt Street, Camden
NW1 0DL London
Information about authorised persons and opening procedure:  
John Carey, Sandip Shergill

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  no
VI.2)

Information about electronic workflows

Electronic invoicing will be accepted
VI.3)

Additional information

It is unclear at the time of writing what the final arrangements for the procurement of water shall be. Notification is given in accordance with Article 72(1)(a) of the Public Contracts Regulations 2015 that changes will be made to Mini Competition procedures, the Framework Agreement including estimates of its total value, call off contracts and prices to facilitate these final arrangements.
During the life of this Framework the legal arrangements governing public procurement in the United Kingdom may change following the invoking of Article 50 of the Treaty of Lisbon and / or any legislation or statutory guidance enacted or repealed as a consequence. Notice is given in accordance with Article 72 of the Public Contracts Regulations 2015 that changes will be made to Mini Competition procedures, the Framework Agreement including the total value, call off contracts and prices to facilitate and maintain the effectiveness and legality of this Framework following such changes.
VI.4)

Procedures for review

VI.4.1)

Review body

Royal Courts of Justice
The Strand
London
WC2A 2LL
UK
Telephone: +44 207947600

VI.4.2)

Body responsible for mediation procedures

Centre for Effective Dispute Resolution (CEDR)
70 Fleet Street
London
EC4Y 1EU
UK

VI.4.3)

Review procedure

Precise information on deadline(s) for review procedures: 
Precise information on deadline(s) for lodging appeals:
In accordance with regulations 86 to 102 (inclusive) of the Public Contracts Regulations 2015.
The contracting authority will incorporate a standstill period at the point of information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. Such additional information should be requested from the EUSupply Portal.
VI.4.4)

Service from which information about the review procedure may be obtained

Cabinet Office
70 Whitehall
London
UK

VI.5)

Date of dispatch of this notice

09/01/2017