Contract notice

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

Avon and Somerset Constabulary

N/A

PO BOX 37. Valley Road, Portishead.

Bristol

BS20 8QJ

Contact person: Robert Millward

Telephone: +44 1275814624

E-mail: robert.millward@avonandsomerset.police.uk

NUTS code: UK - UNITED KINGDOM

Internet address(es):

Main address: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/31798

Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/31798

I.2)

Joint procurement

The contract is awarded by a central purchasing body

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:

https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=17621&B=BLUELIGHT

Additional information can be obtained from

the abovementioned address:

Tenders or requests to participate must be submitted

electronically via: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=17621&B=BLUELIGHT

Tenders or requests to participate must be submitted

to the abovementioned address

I.4)

Type of the contracting authority

Body governed by public law

I.5)

Main activity

Public order and safety

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Forensic Services to the West and South Coast Consortium

Reference number: WSCC Forensic ITT

II.1.2)

Main CPV code

79720000 - Investigation services

II.1.3)

Type of contract

Services

II.1.4)

Short description

The West and South Coast Forensic Procurement Consortium are seeking
Suppliers to deliver a Forensic Analytical Service to the 19 Forces. The
Consortium is hosted by the PCC’s office of Avon & Somerset Constabulary which
is acting on behalf of itself, and the 18 other Police Forces.
The Services required will include both laboratory and scene based services
which will be further described in the tender documents. The requirement will be
for 8 lots.

II.1.5)

Estimated total value

Value excluding VAT: 100000000.00 GBP

II.1.6)

Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

II.2)

Description

II.2.1)

Title

Lot 1 - PACE DNA

Lot No: 1

II.2.2)

Additional CPV code(s)

79700000 - Investigation and security services

II.2.3)

Place of performance

NUTS code: UK - UNITED KINGDOM

II.2.4)

Description of the procurement

Lot 1 - PACE DNA. The consortium will adopt a multiple supplier strategy per Lot, specific details of which are in the tender documents.
The initial contract duration shall be 2 years for Lot 1, PACE DNA and may be extended for up to 2 further years. The consortium Police Forces / Police and Crime Commissioners (PCC’s) who would be awarding work from this tender process are: 1) Avon & Somerset; 2) British Transport Police, 3) Cheshire, 4) Cumbria, 5) Devon and Cornwall, 6) Dorset, 7) Dyfed-Powys, 8) Gloucestershire, 9) Greater Manchester, 10) Gwent, 11) Hampshire, 12) Lancashire, 13) Merseyside, 14) North Wales, 15) South Wales, 16) Surrey, 17) Sussex, 18) Thames Valley, 19) Wiltshire. In addition, the Police Service of Northern Ireland (PSNI) may procure services from the selected Contractors, following the initial award for the 19 Forces.
The estimated annual value, based on current spend and demand, excluding VAT is:- 1) PACE: £2.0M.

II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: no

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2)

Description

II.2.1)

Title

Lot 2 - Crime Stain DNA

Lot No: 2

II.2.2)

Additional CPV code(s)

79700000 - Investigation and security services

II.2.3)

Place of performance

NUTS code: UK - UNITED KINGDOM

II.2.4)

Description of the procurement

Lot 2 - Crime Stain DNA. The consortium will adopt a multiple supplier strategy per Lot, specific details of which are in the tender documents.
The initial contract duration shall be 3 years for Lots 2-8 and may be extended for up to 2 further years. The consortium Police Forces / Police and Crime Commissioners (PCC’s) who would be awarding work from this tender process are: 1) Avon & Somerset; 2) British Transport Police, 3) Cheshire, 4) Cumbria, 5) Devon and Cornwall, 6) Dorset, 7) Dyfed-Powys, 8) Gloucestershire, 9) Greater Manchester, 10) Gwent, 11) Hampshire, 12) Lancashire, 13) Merseyside, 14) North Wales, 15) South Wales, 16) Surrey, 17) Sussex, 18) Thames Valley, 19) Wiltshire. In addition, the Police Service of Northern Ireland (PSNI) may procure services from the selected Contractors, following the initial award for the 19 Forces.
The estimated annual value, based on current spend and demand, excluding VAT is:- 2) Crime Stain DNA: £4.0M.

II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: no

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: no

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2)

Description

II.2.1)

Title

Lot 3 - Other DNA

Lot No: 3

II.2.2)

Additional CPV code(s)

79700000 - Investigation and security services

II.2.3)

Place of performance

NUTS code: UK - UNITED KINGDOM

II.2.4)

Description of the procurement

Lot 3 - Other DNA. The consortium will adopt a multiple supplier strategy per Lot, specific details of which are in the tender documents.
The initial contract duration shall be 3 years for Lots 2-8 and may be extended for up to 2 further years. The consortium Police Forces / Police and Crime Commissioners (PCC’s) who would be awarding work from this tender process are: 1) Avon & Somerset; 2) British Transport Police, 3) Cheshire, 4) Cumbria, 5) Devon and Cornwall, 6) Dorset, 7) Dyfed-Powys, 8) Gloucestershire, 9) Greater Manchester, 10) Gwent, 11) Hampshire, 12) Lancashire, 13) Merseyside, 14) North Wales, 15) South Wales, 16) Surrey, 17) Sussex, 18) Thames Valley, 19) Wiltshire. In addition, the Police Service of Northern Ireland (PSNI) may procure services from the selected Contractors, following the initial award for the 19 Forces.
The estimated annual value, based on current spend and demand, excluding VAT is:-3) Other DNA: £2.8M.

II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: no

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: no

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2)

Description

II.2.1)

Title

Lot 4 - Footwear

Lot No: 4

II.2.2)

Additional CPV code(s)

79700000 - Investigation and security services

II.2.3)

Place of performance

NUTS code: UK - UNITED KINGDOM

II.2.4)

Description of the procurement

Lot 4 - Footwear. The consortium will adopt a multiple supplier strategy per Lot, specific details of which are in the tender documents.
The initial contract duration shall be 3 years for Lots 2-8 and may be extended for up to 2 further years. The consortium Police Forces / Police and Crime Commissioners (PCC’s) who would be awarding work from this tender process are: 1) Avon & Somerset; 2) British Transport Police, 3) Cheshire, 4) Cumbria, 5) Devon and Cornwall, 6) Dorset, 7) Dyfed-Powys, 8) Gloucestershire, 9) Greater Manchester, 10) Gwent, 11) Hampshire, 12) Lancashire, 13) Merseyside, 14) North Wales, 15) South Wales, 16) Surrey, 17) Sussex, 18) Thames Valley, 19) Wiltshire. In addition, the Police Service of Northern Ireland (PSNI) may procure services from the selected Contractors, following the initial award for the 19 Forces.
The estimated annual value, based on current spend and demand, excluding VAT is:- 4) Footwear: £200K.

II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: no

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: no

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2)

Description

II.2.1)

Title

Lot 5 - Drugs

Lot No: 5

II.2.2)

Additional CPV code(s)

79700000 - Investigation and security services

II.2.3)

Place of performance

NUTS code: UK - UNITED KINGDOM

II.2.4)

Description of the procurement

Lot 5 - Drugs. The consortium will adopt a multiple supplier strategy per Lot, specific details of which are in the tender documents.
The initial contract duration shall be 3 years for Lots 2-8 and may be extended for up to 2 further years. The consortium Police Forces / Police and Crime Commissioners (PCC’s) who would be awarding work from this tender process are: 1) Avon & Somerset; 2) British Transport Police, 3) Cheshire, 4) Cumbria, 5) Devon and Cornwall, 6) Dorset, 7) Dyfed-Powys, 8) Gloucestershire, 9) Greater Manchester, 10) Gwent, 11) Hampshire, 12) Lancashire, 13) Merseyside, 14) North Wales, 15) South Wales, 16) Surrey, 17) Sussex, 18) Thames Valley, 19) Wiltshire. In addition, the Police Service of Northern Ireland (PSNI) may procure services from the selected Contractors, following the initial award for the 19 Forces.
The estimated annual value, based on current spend and demand, excluding VAT is:- 5) Drugs: £2.7M.

II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: no

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: no

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2)

Description

II.2.1)

Title

Lot 6 - Road Traffic / Simple Tox

Lot No: 6

II.2.2)

Additional CPV code(s)

79700000 - Investigation and security services

II.2.3)

Place of performance

NUTS code: UK - UNITED KINGDOM

II.2.4)

Description of the procurement

Lot 6 - Road Traffic / Simple Toxicology. The consortium will adopt a multiple supplier strategy per Lot, specific details of which are in the tender documents.
The initial contract duration shall be 3 years for Lots 2-8 and may be extended for up to 2 further years. The consortium Police Forces / Police and Crime Commissioners (PCC’s) who would be awarding work from this tender process are: 1) Avon & Somerset; 2) British Transport Police, 3) Cheshire, 4) Cumbria, 5) Devon and Cornwall, 6) Dorset, 7) Dyfed-Powys, 8) Gloucestershire, 9) Greater Manchester, 10) Gwent, 11) Hampshire, 12) Lancashire, 13) Merseyside, 14) North Wales, 15) South Wales, 16) Surrey, 17) Sussex, 18) Thames Valley, 19) Wiltshire. In addition, the Police Service of Northern Ireland (PSNI) may procure services from the selected Contractors, following the initial award for the 19 Forces.
The estimated annual value, based on current spend and demand, excluding VAT is:- 6) Road Traffic / Simple Tox: £800K.

II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: no

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: no

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2)

Description

II.2.1)

Title

Lot 7 - Casework / Complex Tox

Lot No: 7

II.2.2)

Additional CPV code(s)

79700000 - Investigation and security services

II.2.3)

Place of performance

NUTS code: UK - UNITED KINGDOM

II.2.4)

Description of the procurement

Lot - Casework / Complex Toxicology. The consortium will adopt a multiple supplier strategy per Lot, specific details of which are in the tender documents.
The initial contract duration shall be 3 years for Lots 2-8 and may be extended for up to 2 further years. The consortium Police Forces / Police and Crime Commissioners (PCC’s) who would be awarding work from this tender process are: 1) Avon & Somerset; 2) British Transport Police, 3) Cheshire, 4) Cumbria, 5) Devon and Cornwall, 6) Dorset, 7) Dyfed-Powys, 8) Gloucestershire, 9) Greater Manchester, 10) Gwent, 11) Hampshire, 12) Lancashire, 13) Merseyside, 14) North Wales, 15) South Wales, 16) Surrey, 17) Sussex, 18) Thames Valley, 19) Wiltshire. In addition, the Police Service of Northern Ireland (PSNI) may procure services from the selected Contractors, following the initial award for the 19 Forces.
The estimated annual value, based on current spend and demand, excluding VAT is:- 7) Casework / Complex Toxicology: £1.0M.

II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: no

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: no

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2)

Description

II.2.1)

Title

Lot 8 - Casework

Lot No: 8

II.2.2)

Additional CPV code(s)

79700000 - Investigation and security services

II.2.3)

Place of performance

NUTS code: UK - UNITED KINGDOM

II.2.4)

Description of the procurement

Lot 8 - Casework. The consortium will adopt a multiple supplier strategy per Lot, specific details of which are in the tender documents.
The initial contract duration shall be 3 years for Lots 2-8 and may be extended for up to 2 further years. The consortium Police Forces / Police and Crime Commissioners (PCC’s) who would be awarding work from this tender process are: 1) Avon & Somerset; 2) British Transport Police, 3) Cheshire, 4) Cumbria, 5) Devon and Cornwall, 6) Dorset, 7) Dyfed-Powys, 8) Gloucestershire, 9) Greater Manchester, 10) Gwent, 11) Hampshire, 12) Lancashire, 13) Merseyside, 14) North Wales, 15) South Wales, 16) Surrey, 17) Sussex, 18) Thames Valley, 19) Wiltshire. In addition, the Police Service of Northern Ireland (PSNI) may procure services from the selected Contractors, following the initial award for the 19 Forces.
The estimated annual value, based on current spend and demand, excluding VAT is:- 8) Casework: £9.0M.

II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: no

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: no

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.1)

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions: Successful suppliers must be able to deliver all of the services included in the lot(s) that they are applying for either directly or via a sub contractor. All service providers / sub-contractors must be BS EN ISO/IEC 17025:2005 accredited by UKAS (or equivalent), unless specifically stated within the tender documentation.

III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents

III.2)

Conditions related to the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure

IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date: 04/11/2016

Local time: 12:00

IV.2.4)

Languages in which tenders or requests to participate may be submitted

English

IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 03/04/2017

IV.2.7)

Conditions for opening of tenders

Date: 04/11/2016

Local time: 12:00

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement: no

VI.3)

Additional information

Please note this tender is subject to the light touch regime rules in accordance with regulations 74 to 77 of the Public Contracts Regulations, with the CPV code of 79720000-7 (schedule 3 of the regulations). Neither the publication of this notice nor the employment of any particular terminology nor any other indication shall be taken to mean that the contracting authority(ies) intend to hold themselves bound by any of the Regulations save those applicable to the light touch regime. Whilst reference has been made to the Open Procedure, solely for the purposes of advertising in OJEU, the contracting authority is not bound to follow the process set out in the Regulations. The contracting authority will describe the process to be followed for this tender in the tender documentation, which are in accordance with the EU principles of transparency and equal treatment of economic operators.

VI.4)

Procedures for review

VI.4.1)

Review body

See information in VI.4.3

VI.4.3)

Review procedure

Precise information on deadline(s) for review procedures:

The authority will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. the standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenders to challenge the award decision before the contract is entered into.
The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.5)

Date of dispatch of this notice

26/09/2016