UK

Contract notice

Information

Published

Date of dispatch of this notice: 13/09/2016

Expire date: 26/10/2016

External Reference: 2016-216833

TED Reference: 2016/S 180-322733

Contract notice

Contract notice

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

North Bristol NHS Trust
RVJ
Southmead Hosptial
Bristol
BS12NT
UK
Contact person: Lucy Barker
Telephone: +44 1173420815
E-mail: lucy.barker@uhbristol.nhs.uk
Fax: +44 1173420815
NUTS code:  UKK11 -  Bristol, City of
Internet address(es):
Main address: http://www.nbt.nhs.uk/bwpc
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/45644

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=17504&B=NHSSW
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=17504&B=NHSSW
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

Health

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Medical eRostering System
Reference number:  BWPC RVJ
II.1.2)

Main CPV code

48450000  -  Time accounting or human resources software package
II.1.3)

Type of contract

Services
II.1.4)

Short description

There is a business and clinical need to implement an electronic rostering system for Medical Staff at North Bristol NHS Trust. Electronic rostering is the most efficient method of planning and tracking staffing against service requirements and has steadily increased its importance as a core system within the Trust. The new system will provide a robust user dashboard to support operational management, with visible medical staffing information at location, specialty, directorate and Trust level. This will provide key assurance on safe and effective use of medical time across the trust on a daily basis.
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

48000000  -  Software package and information systems
48100000  -  Industry specific software package
48180000  -  Medical software package
II.2.3)

Place of performance

NUTS code:  UKK11 -  Bristol, City of
Main site or place of performance:  
Bristol
II.2.4)

Description of the procurement

Electronic Rostering management system – overview of requirements:-
The system must have the following features and meet the full detailed specification where applicable:
• Includes an automated reporting suite that covers statutory and ad hoc reporting requirements on both substantive and temporary staffing.
• Specialty and location level reports easily available from the roster for administrators, managers and clinical leads.
• Reporting tools include the ability to monitor rostering compliance, key performance indicators and staff utilisation. These are currently resource intensive if produced manually
• Trust wide view of staffing in real-time providing assurance that staffing is accurately assessed, providing an informed system to control agency and bank costs
• Supports multi-location based rostering (e.g. theatres and outpatient clinics) and provides the ability to roster a variable skill mix
• Full interface with a third party temporary staffing department if required
• Supports improved sickness and annual leaving reporting capability into ESR (or being developed)
• Accepts outbound information on assignments from ESR (or being developed)
• Demonstrable use in a Healthcare setting including both financial and quality benefits achieved
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 500000.00  GBP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 50
This contract is subject to renewal: yes
Description of renewals:  
Once contract has been completed if fully extended 2021 and contract term expired the contract maybe replaced dependent upon requirements.
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)

Additional information

Contract term January 2017 until March 2020 with the option to extend for a further year.

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.1)

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:  Please see tender documentation
III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

III.2.3)

Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  18/10/2016
Local time:  15:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until:  01/01/2017
IV.2.7)

Conditions for opening of tenders

Date:  18/10/2016
Local time:  15:00
Place:  
All documents opened in electronic format via our e-procurement system CTM

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  no
VI.2)

Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)

Additional information

Bidders are to use the reference RFT 25289 - BWPC RVJ - Medical eRostering System - in all correspondance
Please note:- The Bristol & Weston NHS Purchasing Consortium reserve the right for organisations to utilise this contract if required during the Contract Term. Organisations within currently within the remit of the Consortium - North Bristol NHS Trust, University Hospitals Bristol NHS Foundation Trust, Weston Area Health NHS Trust, Bristol Community Health CIC, North Somerset Community Partnership CIC
VI.4)

Procedures for review

VI.4.1)

Review body

Bristol & Weston NHS Purchasing Consortium
Level 3 Lewins Mead
Bristol
BS1 2NT
UK
Telephone: +44 1173420815
E-mail: lucy.barker@uhbristol.nhs.uk

VI.5)

Date of dispatch of this notice

16/09/2016