Devon and Somerset Fire and Rescue Authority

723645339

Service Headquarters, The Knowle, Clyst St George

Exeter

EX3 0NW

UK

Contact person: Bridget Phillips

Telephone: +44 1392872200

E-mail: procurement@dsfire.gov.uk

Main address: http://www.dsfire.gov.uk

Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/30504

The procurement documents are available for unrestricted and full direct access, free of charge, at:  

Additional information can be obtained from

the abovementioned address:  

Tenders or requests to participate must be submitted

electronically via:  https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=16534&B=BLUELIGHT

Tenders or requests to participate must be submitted

to the abovementioned address

Body governed by public law

Public order and safety

Framework Agreement for UK Fire and Rescue Emergency Response Vehicles (Pumping Appliances, Aerial Appliances and Special Vehicles)

Reference number:  DS183-15

Devon and Somerset Fire and Rescue Service (on behalf of the Chief Fire Officers Association (CFOA) Transport Officers Group) is leading a procurement project to implement a Framework Agreement, specifically for the United Kingdom Fire Sector, for Emergency Response Vehicles (Pumping Appliances, Aerial Appliances and Special Vehicles).
The Framework Agreement contains multiple lots, some of which are multiple supplier lots (lots 1, 2, 3, 4, 6, 7, 8 and 9) and others single supplier lots (lots 5a, 5b and 10).
The target date for the Framework Agreement to go live is March/April 2017.
Full details of the requirement is provided in the tender documents, which are available to all suppliers via the link provided within section I.3)
Further information on the estimated value of the Framework Agreement and demand information is provided in section 1.6 of the Invitation to Tender.
This Contract Notice is to invite suppliers to tender for a place on the Framework Agreement.

Tenders may be submitted for  all lots

Lot 1 - Light Rescue Pumping Appliances (3 to 7.5 tonnes (GVW))

Lot No:  1

A Light Rescue Pumping Appliance is a vehicle that is designed and manufactured with a recognised fire pump and water tank with the main purpose of attending incidents for extinguishing fires and has a Gross Vehicle Weight of 3 to 7.5 tonnes.
This is a multiple supplier lot.

This contract is subject to renewal: no

Description of options:

There is no cap on the number of Framework Contractors who will be awarded a place on this lot. All Potential Providers who pass the tender evaluation (for this lot), shall be awarded a place on the Framework Agreement for this lot.
The envisaged maximum number of participants to the framework agreement (provided in section IV.1.3)) is not relevant to this procurement and should be ignored.

Lot 2 - Medium Rescue Pumping Appliances (over 7.5 and up to 15 tonnes (GVW))

Lot No:  2

A Medium Rescue Pumping Appliance is a vehicle that is designed and manufactured with a recognised fire pump and water tank with the main purpose of attending incidents for extinguishing fires and has a Gross Vehicle Weight of over 7.5 and up to 15 tonnes.
This is a multiple supplier lot.

This contract is subject to renewal: no

Description of options:

There is no cap on the number of Framework Contractors who will be awarded a place on this lot. All Potential Providers who pass the tender evaluation (for this lot), shall be awarded a place on the Framework Agreement for this lot.
The envisaged maximum number of participants to the framework agreement (provided in section IV.1.3)) is not relevant to this procurement and should be ignored.

Lot 3 - Super Rescue Pumping Appliances (over 15 tonnes (GVW))

Lot No:  3

A Super Rescue Pumping Appliance is a vehicle that is designed and manufactured with a recognised fire pump and water tank with the main purpose of attending incidents for extinguishing fires and has a Gross Vehicle Weight over 15 tonnes.
This is a multiple supplier lot.

This contract is subject to renewal: no

Description of options:

There is no cap on the number of Framework Contractors who will be awarded a place on this lot. All Potential Providers who pass the tender evaluation (for this lot), shall be awarded a place on the Framework Agreement for this lot.
The envisaged maximum number of participants to the framework agreement (provided in section IV.1.3)) is not relevant to this procurement and should be ignored.

Lot 4 - Light, Medium and Super Rescue Pumping Appliances (3 tonnes and over (GVW))

Lot No:  4

For vehicle descriptions, see lot description for lots 1, 2 and 3.
Contracting Authorities shall only be permitted to use lot 4 where they can justify that lots 1, 2 and/or 3 are not suitable to meet their requirement.
This is a multiple supplier lot.

This contract is subject to renewal: no

Description of options:

There is no cap on the number of Framework Contractors who will be awarded a place on this lot. All Potential Providers who pass the tender evaluation (for this lot), shall be awarded a place on the Framework Agreement for this lot.
The envisaged maximum number of participants to the framework agreement (provided in section IV.1.3)) is not relevant to this procurement and should be ignored.

Lot 5a - Rapid Intervention Vehicle (RIV) – 4x2 variant (Light Rescue Pumping Appliance)

Lot No:  5a

A Rapid Intervention Vehicle is a type of Light Rescue Pumping Appliance.
Lot 5a is for a 4x2 Rapid Intervention Vehicle.
This is a single supplier lot.

This contract is subject to renewal: no

A single Framework Contractor shall be awarded a place on the Framework Agreement for this lot.
The envisaged maximum number of participants to the framework agreement (provided in section IV.1.3)) is not relevant to this procurement and should be ignored.

Lot 5b - Rapid Intervention Vehicle (RIV) – 4x4 variant (Light Rescue Pumping Appliance)

Lot No:  5b

A Rapid Intervention Vehicle is a type of Light Rescue Pumping Appliance.
Lot 5b is for a 4x4 Rapid Intervention Vehicle.
This is a single supplier lot.

This contract is subject to renewal: no

A single Framework Contractor shall be awarded a place on the Framework Agreement for this lot.
The envisaged maximum number of participants to the framework agreement (provided in section IV.1.3)) is not relevant to this procurement and should be ignored.

Lot 6 - Aerial Appliances

Lot No:  6

An Aerial Appliance is a vehicle fitted with aerial capability to effect rescues from tall and high-rise structures and pump water.
This is a multiple supplier lot.

This contract is subject to renewal: no

Description of options:

There is no cap on the number of Framework Contractors who will be awarded a place on this lot. All Potential Providers who pass the tender evaluation (for this lot), shall be awarded a place on the Framework Agreement for this lot.
The envisaged maximum number of participants to the framework agreement (provided in section IV.1.3)) is not relevant to this procurement and should be ignored.

Lot 7 - Light Special Vehicles (3 to 7.5 tonnes (GVW))

Lot No:  7

A Light Special Vehicle is an operational asset with a specific role or purpose, with a Gross Vehicle Weight of 3 to 7.5 tonnes.
This is a multiple supplier lot.

This contract is subject to renewal: no

Description of options:

There is no cap on the number of Framework Contractors who will be awarded a place on this lot. All Potential Providers who pass the tender evaluation (for this lot), shall be awarded a place on the Framework Agreement for this lot.
The envisaged maximum number of participants to the framework agreement (provided in section IV.1.3)) is not relevant to this procurement and should be ignored.

Lot 8 - Medium Special Vehicles (over 7.5 and up to 15 tonnes (GVW))

Lot No:  8

A Medium Special Vehicle is an operational asset with a specific role or purpose, with a Gross Vehicle Weight of over 7.5 and up to 15 tonnes.
This is a multiple supplier lot.

This contract is subject to renewal: no

Description of options:

There is no cap on the number of Framework Contractors who will be awarded a place on this lot. All Potential Providers who pass the tender evaluation (for this lot), shall be awarded a place on the Framework Agreement for this lot.
The envisaged maximum number of participants to the framework agreement (provided in section IV.1.3)) is not relevant to this procurement and should be ignored.

Lot 9 - Super Special Vehicles (over 15 tonnes (GVW))

Lot No:  9

A Super Special Vehicle is an operational asset with a specific role or purpose, with a Gross Vehicle Weight over 15 tonnes.
This is a multiple supplier lot.

This contract is subject to renewal: no

Description of options:

There is no cap on the number of Framework Contractors who will be awarded a place on this lot. All Potential Providers who pass the tender evaluation (for this lot), shall be awarded a place on the Framework Agreement for this lot.
The envisaged maximum number of participants to the framework agreement (provided in section IV.1.3)) is not relevant to this procurement and should be ignored.

Lot 10 - Incident Support Unit (ISU) (Light Special Vehicle)

Lot No:  10

An Incident Support Unit is a type of Light Special Vehicle.
This is a single supplier lot.

This contract is subject to renewal: no

A single Framework Contractor shall be awarded a place on the Framework Agreement for this lot.
The envisaged maximum number of participants to the framework agreement (provided in section IV.1.3)) is not relevant to this procurement and should be ignored.

List and brief description of conditions:  A suitability assessment against the selection criteria shall be carried out - Only those Potential Providers who pass this assessment shall continue to the next evaluation stage. Please see the Invitation to Tender and online questionnaire for full details on the suitability assessment.

Selection criteria as stated in the procurement documents

Selection criteria as stated in the procurement documents

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement:  20

Date:  07/11/2016

Local time:  14:00

Duration in months : 6  (from the date stated for receipt of tender)

Date:  07/11/2016

Local time:  14:00

For the purpose of this Framework Agreement, Special Vehicles are identified as Fire and Rescue Emergency Response Vehicles, which are 3 tonne or over (GVW) and are not an Aerial or Pumping Appliance. Examples of Special Vehicles include (but are not limited to) Specialist Rescue Units, Off Road Vehicles, Water/Foam Carriers, Prime Movers, Hose Layers, Incident Support Units, Incident Response Units, Incident Command Units and General Purpose Vehicles (box lorries e.g. Environmental Protection Units).
Term of the Framework Agreement:
The Authority proposes to enter into the Framework Agreement for different periods for the multiple and single supplier lots:
Multiple supplier lots - A period of four years with the Framework Contractors. The Authority may extend the Framework Agreement for a further period or periods not exceeding eight years in total. It is anticipated that any extensions would be in 24 month periods.
Single supplier lots – A period of six years with the Framework Contractor/s, with no extensions.
The Public Contract Regulations stipulate the following in relation to the term of a Framework Agreement - ‘The term of a framework agreement shall not exceed four years, save in exceptional cases duly justified, in particular by the subject-matter of the framework agreement’.
The extension of the Framework Agreement (for the multiple supplier lots) beyond four years shall be at the Authority’s discretion. Justification for extension would need to meet the following criteria:
• The Framework Agreement still meets the requirements of the Contracting Authorities, and
• The Framework Agreement is not acting as a barrier to any new suppliers in the market, or any who were not successful in winning a place on the Framework Agreement
The justification for the single supplier lots to be six years is to enable Devon and Somerset Fire and Rescue Service contingency time for the full rollout of Rapid Intervention Vehicles and Incident Support Units of the same core design and to allow for unforeseen political or strategic change which has a direct impact on the project.
Contracting Authorities:
The Framework Agreement will be available to the following Contracting Authorities:
• All Fire and Rescue Services (FRS) within the United Kingdom – See below for a list of these FRSs.
• The Defence Fire Risk Management Organisation https://www.gov.uk/government/groups/defence-fire-risk-management-organisation
• The Home Office https://www.gov.uk/government/organisations/home-office
• Suppliers or Organisations who are the acting agent and responsible for/manage vehicle procurement on behalf of any of the above named organisations will also have access to the Framework Agreement.
• Lease/Finance Providers procuring vehicles which are utilised by any of the above organisations will also have access to the Framework Agreement.
List of FRSs within the United Kingdom:
Avon, Cornwall, Devon & Somerset, Dorset & Wiltshire, Gloucestershire, Guernsey, Jersey, Isles of Scilly, Buckinghamshire, East Sussex, Hampshire, Isle of Wight, Kent, Oxfordshire, Royal Berkshire, Surrey, West Sussex, County Durham and Darlington, Cleveland, Northumberland, Tyne and Wear, Humberside, North Yorkshire, South Yorkshire, West Yorkshire, Cheshire, Cumbria, Isle of Man, Lancashire, Greater Manchester, Merseyside, Northern Ireland, Bedfordshire, Cambridgeshire, Essex, Hertfordshire, Norfolk, Suffolk, Derbyshire, Leicestershire, Lincolnshire, Nottinghamshire, Northamptonshire, Hereford and Worcester, Shropshire, Staffordshire, Warwickshire, West Midlands, Mid and West Wales, North Wales, South Wales, London Fire Brigade and the Scottish Fire and Rescue Service
The FRSs listed above may merge during the life of the Framework Agreement with another FRS or Public Body. In this instance, the newly formed Public Body shall still have access to the Framework Agreement.

Not Applicable

Not Applicable

UK

The Authority shall comply with Regulation 87 of the Public Contracts Regulations 2015 in respect of the standstill procedures and notifying award decisions in accordance with Regulation 86.