UK

Contract notice

Information

Published

Date of dispatch of this notice: 13/09/2016

Expire date: 14/10/2016

External Reference: 2016-388188

TED Reference: 2016/S 180-322731

Contract notice

Contract notice

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

The Office of the Police and Crime Commissioner for Suffolk
N/A
Police Headquarters, Portal Avenue
Ipswich, IP5 3QS
Martlesham Heath
UK
Contact person: Rex Clarke
Telephone: +44 1473613691
E-mail: rex.clarke@suffolk.pnn.police.uk
NUTS code:  UKH14 -  Suffolk
Internet address(es):
Main address: www.suffolk.police.uk
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/32209

The Police and Crime Commissioner for Bedfordshire
Bedfordshire Police HQ, Woburn Road
Kempston
MK43 9AX
UK
E-mail: daniel.gaiger@bedfordshire.pnn.police.uk
NUTS code:  UKH2 -  Bedfordshire and Hertfordshire
Internet address(es):
Main address: www.bedfordshire.police.uk

The Police and Crime Commissioner for Cambridgeshire
South Cambridgeshire Hall, Cambourne Business Park
Camboutrne
CB23 6EA
UK
E-mail: Chris.Goodier@cambs.pnn.police.uk
NUTS code:  UKH1 -  East Anglia
Internet address(es):
Main address: www.cambs.police.uk

The Police and Crime Commissioner for Essex
PO Box 2, Springfield
Chelmsford
CM2 6DA
UK
E-mail: naomi.dempster@kent.pnn.police.uk
NUTS code:  UKH3 -  Essex
Internet address(es):
Main address: www.essex.police.uk

The Police and Crime Commissioner for Hertfordshire
Stanborough Road
Welwyn Garden City
AL8 6XF
UK
E-mail: emma-louise.savine@herts.pnn.police.uk
NUTS code:  UKH23 -  Hertfordshire
Internet address(es):
Main address: www.herts.police.uk

The Police and Crime Commissioner for Kent
Sutton Road
Maidstone
ME15 9BZ
UK
E-mail: naomi.dempster@kent.pnn.police.uk
NUTS code:  UKJ4 -  Kent
Internet address(es):
Main address: www.kent.police.uk

The Police and Crime Commissioner for Norfolk
OCC, Falconers Chase
Wymondham
NR18 0WW
UK
E-mail: rex.clarke@suffolk.pnn.police.uk
NUTS code:  UKH13 -  Norfolk
Internet address(es):
Main address: www.norfolk.police.uk

The Police and Crime Commissioner for Surrey
Mount Browne, Sandy Lane
Guildford
GU13 1HG
UK
E-mail: Gregory.Robinson@surrey.pnn.police.uk
NUTS code:  UKJ23 -  Surrey
Internet address(es):
Main address: www.surrey.police.uk

The Police and Crime Commissioner for Sussex
Malling House, Church Lane
Lewes
BN7 2DZ
UK
E-mail: Gregory.Robinson@surrey.pnn.police.uk
NUTS code:  UKJ2 -  Surrey, East and West Sussex
Internet address(es):
Main address: www.sussex.police.uk

The Police and Crme Commissioner for Thames Valley
Kidlington
OX5 2NX
UK
E-mail: richard.fowles@thamesvalley.pnn.police.uk
NUTS code:  UKJ1 -  Berkshire, Buckinghamshire and Oxfordshire
Internet address(es):
Main address: www.thamesvalley.police.uk

I.2)

Joint procurement

The contract involves joint procurement
I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=16498&B=BLUELIGHT
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=16498&B=BLUELIGHT
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

Public order and safety

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Insurance Broker Services
Reference number:  2016-039
II.1.2)

Main CPV code

66518100  -  Insurance brokerage services
II.1.3)

Type of contract

Services
II.1.4)

Short description

Insurance Broker Services and associated consultancy including amongst other things the provision and servicing of a risk financing programme; dissemination of best practice; a single risk transfer solution; participation in Consortium Management, Insurance Group, Working Group, individual member and any ad-hoc meetings; general advice; assistance with tenders for insurance services and the renewal of risk financing contracts; statistical reporting; identification and development of potential new markets for Police risks including alternatives to risk financing; renewal services; general day-to-day guidance and administration. In addition to the suggested range of services above, some members or the consortium may purchase additional menu services such as full tendering for insurance requirements.
The above named forces participate in the full range of services but the British Transport Police also attend insurance group meetings but have separate broker and consultancy arrangements.
II.1.5)

Estimated total value

Value excluding VAT: 600000.00  GBP
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

66518100  -  Insurance brokerage services
II.2.3)

Place of performance

NUTS code:  UKZ -  EXTRA-REGIO NUTS 1
II.2.4)

Description of the procurement

An overview of the scope of the contract is provided at II.1.4 above. It should be noted that the menu services may not be purchased by all or any members. The procurement will be led by the Police and Crime Commissioner for Suffolk on behalf of the named commissioners.
This Contract shall be open to the organisational portfolios of each Police and Crime Commissioner and Chief Constable identified above and their statutory successors and any organisations created as a result of re-organisation or organisational changes. Should any of the Commissioners during the term of this contract or any extensions thereof, extend their portfolio then any such extension shall be serviced by the Contractor in accordance with the terms of this Contract.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 600000.00  GBP
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/02/2017  /  End: 31/01/2020
This contract is subject to renewal: yes
Description of renewals:  
Subject to contractual terms, the contract will run for a period of three years with an option to extend for up to a further three years on terms stated in the tender documentation.
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.1)

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:  Reference to these matters, where applicable, are within the tender documents.
III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

III.2.2)

Contract performance conditions

Regulated by UK Financial Conduct Authority (FCA) or equivalent in the member state and must be authorised to transact business in the UK.
III.2.3)

Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)

Administrative information

IV.2.1)

Previous publication concerning this procedure

Notice number in the OJ S: 2016/S 123-220161
IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  14/10/2016
Local time:  12:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until:  31/01/2017
IV.2.7)

Conditions for opening of tenders

Date:  14/10/2016
Local time:  12:00

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  no
VI.3)

Additional information

All interested parties are to note that this procurement will be via our e-tendering portal. All applicants must register on https://uk.eu-supply.com/login.asp?B=BLUELIGHT and the reference for this tender is 24390.
VI.4)

Procedures for review

VI.4.1)

Review body

High Court
The Strand
London
WC2A 2LL
UK
Telephone: +44 2079476000

VI.4.2)

Body responsible for mediation procedures

PDRS
BiP Solutions, Medius 60, Pacific Way
Glasgow
G51 1DZ
UK
Telephone: +44 8452707055
E-mail: pass@bipsolutions.com

VI.5)

Date of dispatch of this notice

16/09/2016