Live Opportunity

Preliminary Data

Type of contract: Products
Procedure: Open

Contact information

Official name: West Midlands Fire and Rescue Authority
Url: www.wmfs.net
Address line 1: 99 Vauxhall Road, Nechells
Town: Birmingham
Postal Code: B7 4HW
Country: England
Contact person: Liz Davies
E-mail: liz.davies@wmfs.net
Phone: +44 1213806179

Contract information

Title attributed to the contract: INVITATION TOTENDER FOR THE SUPPLY AND INSTALLATION OF AN EXTENSTION TO AN XPLAN PHYSICAL ACCESS CONTROL SYSTEM WITH ASSOCIATED SERVICES
Description:

West Midlands Fire and Rescue Authority has identified the need to extend its 
existing x Plan access control system to 38 locations around the West Midlands 
region. 

The specification, Appendix 4, describes a requirement for the expanded 
Physical Door Access Control System along with associated services. It is 
assumed that the most cost effective solution will be achieved by extending the 
existing xPlan system and re-using all of the hardware, software cards and 
associated interfaces with the HR and Timekeeping systems for those sites 
already fitted with access control. The existing system uses xPlan V9.x software 
and is compatible with all PLAN controller hardware options – this software front 
end is scalable to accommodate the expansion without the need for additional 
software licenses. Please note that WMFRA ICT department have invested a 
significant amount of time and effort into the creation of HR and transaction 
based timekeeping links with the xPlan system at a database level. The saving 
must therefore be sufficient to off-set the requirement for re-development of 
these interfaces.

Any tenders that propose a retrofit replacement of the existing systems must 
allow for the replacement to occur out-of-hours and at their own cost. The cost of 
a replacement system would need to include these potential areas: retrofit of 
card readers and door access control to HQ building and Haden Cross Fire 
Station, a replacement ICT server, the re-writing of interfaces by the Authority’s 
ICT department for HR and timekeeping systems, replacement ID cards for all 
staff and training on a new system. 

If you would like to be considered for this contract please download, complete and return the tender documentation for this opportunity via the EU Supply portal, which can be located by clicking and following this link: https://uk.eu-supply.com/login.asp?B=BLUELIGHT. If you are not already registered as a supplier with EU Supply this process will need to be completed before the tender opportunity can be accessed. Registration can be completed by clicking on the tab on the EU Supply homepage ‘New Supplier Registration’ and following the instructions on screen.

Common procurement vocabulary (CPV)
42961100   Access control system
48420000   Facilities management software package and software package suit
48421000   Facilities management software package
48517000   IT software package
48730000   Security software package

Dates
Expire date: 17/08/2016
Contract start date: 03/10/2016
Contract end date: 30/09/2017

Values
Lowest value: 200000
Highest value: 300000

Complementary information

Is this suitable for SME (Small and Medium Enterprises)?:
Is this suitable for VCSE (Voluntary Community and Social Enterprise)?:

Region(s)
West Midlands

Additional Details

Attachment 0

Urlhttps://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=16871&B=BLUELIGHT

Description

The link to EU Supply to be able to download the tender documentation and upload responses.

Attachment 1

Urlhttps://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/34952

Description

User / Company

AnnexD