Contract notice

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

East London NHS Foundation Trust

05280446

Headquarters

London E1 8DE

9 Alie Street

Contact person: Nina Ilunga

Telephone: +44 2076554003

E-mail: nina.ilunga@elft.nhs.uk

NUTS code: UK - UNITED KINGDOM

Internet address(es):

Main address: www.elft.nhs.uk

Address of the buyer profile: https://nhssbs.eu-supply.com/ctm/Company/CompanyInformation/Index/39

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:

https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=16592&B=NHSSBS

Additional information can be obtained from

the abovementioned address:

Tenders or requests to participate must be submitted

electronically via: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=16592&B=NHSSBS

Tenders or requests to participate must be submitted

to the abovementioned address

I.4)

Type of the contracting authority

Body governed by public law

I.5)

Main activity

Health

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Occupational Health Services, Wellbeing Services & Employee Assistance

Reference number: ELFT/TENDER/16/341

II.1.2)

Main CPV code

85100000 - Health services

II.1.3)

Type of contract

Services

II.1.4)

Short description

for East London NHS Foundation Trust

II.1.5)

Estimated total value

Value excluding VAT: 1468000.00 GBP

II.1.6)

Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

II.2)

Description

II.2.1)

Title

Occupational Health Services

Lot No: 1

II.2.2)

Additional CPV code(s)

72253000 - Helpdesk and support services

76460000 - Well-support services

85140000 - Miscellaneous health services

II.2.3)

Place of performance

NUTS code: UK - UNITED KINGDOM

Main site or place of performance:

Various sites within ELFT

II.2.4)

Description of the procurement

The Occupational Health Service will be provided to all employees of the Trust including bank staff, volunteers, seconded staff and individuals with honorary appointments with the Trust.
The OH Service will be expected to provide:
• A professional, cost-effective and comprehensive system of high quality occupational health care for employees
• Professional assistance and support in the management of sickness absence, which aims to both support staff and reduce levels of sickness absence
• Professional medical examination and advice in respect of employee medical suitability to carry out the duties and responsibilities of their jobs
• Professional advice and guidance to enable the Trust to support employees during periods of ill-health, whether short or long term illness, with an aim to bring staff back to work at the earliest stage possible
• Professional advice, guidance and recommendations on rehabilitation, redeployment, ill-health retirement and management of disability and mental health conditions.
• Professional advice and guidance in respect of health related legislation

II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)

Estimated value

Value excluding VAT: 1200000.00 GBP

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: yes

Description of renewals:

Re-tender work will commence January 2020, should extension option be taken.

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: no

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2)

Description

II.2.1)

Title

Outcome based Occupational Health service pilot/development

Lot No: 2

II.2.2)

Additional CPV code(s)

72253000 - Helpdesk and support services

76460000 - Well-support services

85140000 - Miscellaneous health services

II.2.3)

Place of performance

NUTS code: UK - UNITED KINGDOM

Main site or place of performance:

Various sites within ELFT

II.2.4)

Description of the procurement

The provider is expected to present ideas and options for how this approach could be developed and delivered. Innovative proposals are strongly welcomed. Key steps may include:
• Develop in partnership between the provider and the Trust and an outcomes based service model for OH
• Develop and agree performance measures against which the service can be measured
• Pilot the outcomes based approach with an identified cohort of cases

II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)

Estimated value

Value excluding VAT: 128000.00 GBP

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: yes

Description of renewals:

Re-tender work will commence January 2020, should extension option be taken.

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: no

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2)

Description

II.2.1)

Title

Health & Wellbeing Service

Lot No: 3

II.2.2)

Additional CPV code(s)

72253000 - Helpdesk and support services

76460000 - Well-support services

85140000 - Miscellaneous health services

II.2.3)

Place of performance

NUTS code: UK - UNITED KINGDOM

Main site or place of performance:

Various sites within ELFT

II.2.4)

Description of the procurement

Purpose
The purpose of the Health & Wellbeing service is to:
• Support improvements in the general physical, mental and psychological health of employees
• Support improvements in specific areas of physical, mental and psychological health of employees
• Improve staff attendance and a reduction in sickness absence rates
• Improve levels of employee satisfaction and engagement
• Support our aim to be an employer of choice

II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)

Estimated value

Value excluding VAT: 40000.00 GBP

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: yes

Description of renewals:

Re-tender work will commence January 2020, should extension option be taken.

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: no

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2)

Description

II.2.1)

Title

Employee Assistance Programme

Lot No: 4

II.2.2)

Additional CPV code(s)

72253000 - Helpdesk and support services

76460000 - Well-support services

85140000 - Miscellaneous health services

II.2.3)

Place of performance

NUTS code: UK - UNITED KINGDOM

Main site or place of performance:

Various sites throughout ELFT

II.2.4)

Description of the procurement

Purpose
To provide a range of support, advice and guidance for employees and managers to deal with personal life, work events and issues.
Process
The EAP should include:
• 24x7 confidential freephone helpline for personal and work-related issues
• Online access to practical self-help information and interactive tools
• Telephone, face-to-face and e-counselling, as appropriate
• Access to legal services, trauma support, carers support

II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)

Estimated value

Value excluding VAT: 100000.00 GBP

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: yes

Description of renewals:

Re-tender work will commence January 2020, should extension option be taken.

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: no

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents

III.2)

Conditions related to the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure

IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2)

Administrative information

IV.2.1)

Previous publication concerning this procedure

Notice number in the OJ S: 2009/S 115-166841

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date: 16/08/2016

Local time: 12:00

IV.2.4)

Languages in which tenders or requests to participate may be submitted

English

IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Duration in months : 3 (from the date stated for receipt of tender)

IV.2.7)

Conditions for opening of tenders

Date: 16/08/2016

Local time: 12:00

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

January 2020 (if resulting contract is extended)

VI.2)

Information about electronic workflows

Electronic invoicing will be accepted

Electronic payment will be used

VI.4)

Procedures for review

VI.4.1)

Review body

ELFT

9 Alie Street

London

E1 8DE

Telephone: +44 2076554000

E-mail: elft.procurement@elft.nhs.uk

Internet address: www.elft.nhs.uk

VI.5)

Date of dispatch of this notice

18/07/2016