UK

Contract notice

Information

Published

Date of dispatch of this notice: 01/07/2016

Expire date: 01/08/2016

External Reference: 2016-241083

TED Reference: 2016/S 127-228803

Contract notice

Cached Version


Contract notice

Classic Sector

Directive 2004/18/EC

Services

Section I: Contracting authority

I.1)

Name, addresses and contact point(s)

The Office of the Police and Crime Commissioner for Suffolk
N/A
Police Headquarters, Portal Avenue
Martlesham Heath  Ipswich, IP5 3QS
UK
For the attention of: Carolyn Brown
E-mail: carolyn.brown@norfolk.pnn.police.uk
Internet address(es):
Address of the buyer profile: https://uk.eu-supply.com/ctm/Supplier/CompanyInformation/Index/32209
Electronic access to information: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=16551&B=BLUELIGHT
Electronic submission of tenders and requests to participate: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=16551&B=BLUELIGHT
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)

Type of the contracting authority

Body governed by public law
I.3)

Main activity

  • Public order and safety
I.4)

Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority:

Keyholder and Key Fob Recovery Service

II.1.2)

Type of contract and location of works, place of delivery or of performance

Services
    Category No27:  Other services
    Main site or location of works, place of delivery or of performance:

    Ipswich

    NUTS code
    Suffolk
    II.1.3)

    Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves a public contract
    II.1.5)

    Short description of the contract or purchase(s)

    A key holder database and key fob recovery service is currently operated in

    Suffolk through the Suffolk SAFEKey scheme, see www.suffolk.safekey.org.uk.

    A key holder service allows business and residential property owners to securely

    have their emergency contact and key holder details accessible to the

    Commissioner in the event of an incident occurring at their property whilst the

    property is un-attended, allowing the Commissioner to know whom to contact.

    A key fob recovery service aims to reunite people with their lost or stolen keys.

    This is achieved by members of the scheme having a key fob, with a unique

    reference number, which invites anyone that finds the lost keys to return them to a

    PO Box address or hand them over to the police. The person returning the keys

    will receive a “Finder’s Fee” from the key fob service provider.

    II.1.6)

    Common procurement vocabulary (CPV)

    Main vocabulary
    79980000   Subscription services
    Supplementary vocabulary
    44522200   Keys
    72320000   Database services
    II.1.7)

    Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA):  no
    II.1.8)

    Lots

    This contract is divided into lots:  no
    II.1.9)

    Information about variants

    Variants will be accepted:  no
    II.2)

    Quantity or scope of the contract

    II.2.1)

    Total quantity or scope:

    A key holder database and key fob recovery service is currently operated in Suffolk through the Suffolk SAFEKey scheme, see www.suffolk.safekey.org.uk.

    A key holder service allows business and residential property owners to securely have their emergency contact and key holder details accessible to the Commissioner in the event of an incident occurring at their property whilst the property is un-attended, allowing the Commissioner to know whom to contact.

    A key fob recovery service aims to reunite people with their lost or stolen keys. This is achieved by members of the scheme having a key fob, with a unique reference number, which invites anyone that finds the lost keys to return them to a PO Box address or hand them over to the police. The person returning the keys will receive a “Finder’s Fee” from the key fob service provider, currently at a rate of £10.

    Estimated cost excluding VAT
    Range: between  150000  and 250000  GBP
    II.2.2)

    Information about options

    Options: no
    II.2.3)

    Information about renewals

    This contract is subject to renewal: no
    II.3)

    Duration of the contract or time limit for completion

    Duration in months: 036 (from the award of the contract)

    Section III: Legal, economic, financial and technical information

    III.1)

    Conditions relating to the contract

    III.1.1)

    Deposits and guarantees required:

    A performance bond and / or parent company guarantee may be required. Reference to these matters, where applicable, will be set out in the invitation to tender.

    III.1.2)

    Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them

    Reference to these matters, where applicable, will be set out in the invitation to tender.

    III.1.3)

    Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

    The contracting authority reserves the right to require groupings of contractors (e.g. a joint venture or consortium) to take a particular legal form or to require a single contractor to take primary liability or require that each party undertakes joint and several liability.

    III.1.4)

    Other particular conditions

    The performance of the contract is subject to particular conditions: no
    III.2)

    Conditions for participation

    III.2.1)

    Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

    Information and formalities necessary for evaluating if the requirements are met:

    In accordance with article 57 of Directive 2014/24/EU and Regulation 57 of the Public Contracts Regulations 2015 and as set out in the invitation to tender.

    III.2.2)

    Economic and financial ability

    Information and formalities necessary for evaluating if the requirements are met:

    Reference to these matters, where applicable, will be set out in the invitation to tender.

    Minimum level(s) of standards possibly required:

    Reference to these matters, where applicable, will be set out in the invitation to tender.

    III.2.3)

    Technical capacity

    Information and formalities necessary for evaluating if the requirements are met:

    Reference to these matters, where applicable, will be set out in the invitation to tender.

    Minimum level(s) of standards possibly required:

    Reference to these matters, where applicable, will be set out in the invitation to tender.

    III.3)

    Conditions specific to services contracts

    III.3.1)

    Information about a particular profession

    Execution of the service is reserved to a particular profession: no
    III.3.2)

    Staff responsible for the execution of the service

    Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

    Section IV: Procedure

    IV.1)

    Type of procedure

    IV.1.1)

    Type of procedure

    Open
    IV.2)

    Award criteria

    IV.2.1)

    Award criteria

    The most economically advantageous tender in terms of , the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
    IV.2.2)

    Information about electronic auction

    An electronic auction will be used: no
    IV.3)

    Administrative information

    IV.3.1)

    File reference number attributed by the contracting authority

    2016-019

    IV.3.2)

    Previous publication(s) concerning the same contract

    no
    IV.3.3)

    Conditions for obtaining specifications and additional documents or descriptive document

    Payable documents: no
    IV.3.4)

    Time limit for receipt of tenders or requests to participate

    01.08.2016 - 12:00
    IV.3.6)

    Language(s) in which tenders or requests to participate may be drawn up

    [Language_EN]
    IV.3.8)

    Conditions for opening tenders

    Persons authorised to be present at the opening of tenders: no

    Section VI: Complementary information

    VI.1)

    Information about recurrence

    This is a recurrent procurement: no
    VI.2)

    Information about European Union funds

    The contract is related to a project and/or programme financed by European Union funds: no
    VI.4)

    Procedures for appeal

    VI.4.1)

    Body responsible for appeal procedures

    High Court
    The Strand
    WC2A 2LL  London
    UK
    Telephone: +44 2079476000
    Internet address:
     

    Body responsible for mediation procedures

    PDRS
    BiP Solutions, Medius 60, Pacific Way
    G51 1DZ  Glasgow
    UK
    Telephone: +44 8452707055
    E-mail: pass@bipsolutions.com
    Internet address:
    VI.4.2)

    Lodging of appeals

    Precise information on deadline(s) for lodging appeals:
    VI.4.3)

    Service from which information about the lodging of appeals may be obtained