UK

Contract notice

Information

Published

Date of dispatch of this notice: 24/06/2016

Expire date: 25/07/2016

External Reference: 2016-484598

TED Reference: 2016/S 123-221092

Contract notice

Cached Version


Contract notice

Classic Sector

Directive 2004/18/EC

Services

Section I: Contracting authority

I.1)

Name, addresses and contact point(s)

The Police and Crime Commissioner for Derbyshire
Butterley Hall, Ripley
DE5 3RS  Derbyshire
UK
Contact point(s): East Midlands Strategic Commercial Unit, Nottinghamshire Police, Police Headquarters, Sherwood Lodge, Arnold, Nottingham, NG5 8PP.
For the attention of: Paul Whitehall, Commercial Officer
Telephone: +44 1159672310
E-mail: paul.whitehall@emscu.pnn.police.uk
Internet address(es):
Address of the buyer profile: https://uk.eu-supply.com/ctm/Supplier/CompanyInformation/Index/32217
Electronic access to information: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=16239&B=BLUELIGHT
Electronic submission of tenders and requests to participate: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=16239&B=BLUELIGHT
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)

Type of the contracting authority

Body governed by public law
I.3)

Main activity

  • Public order and safety
I.4)

Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes
The Police and Crime Commissioner for Leicestershire
Leicestershire Police, Force Headquarters, St Johns, Enderby, Leicester, LE19 2BX
LE19 2BX  Leicester
UK
The Police and Crime Commissioner for Nottinghamshire
Arnot Hill House, Arnot Hill Park, Arnold, Nottingham, NG5 6LU
NG5 6LU  Nottingham
UK
The Police and Crime Commissioner for Lincolnshire
Police Headquarters, Deepdale Lane, Nettleham, Lincoln, LN2 2LT
LN2 2LT  Lincoln
UK
The Police and Crime Commissioner for Northamptonshire
West Wing, Police Headquarters, Wootton Hall, Northampton, NN4 0JQ
NN4 0JQ  Northampton
The Chief Constable of Derbyshire Constabulary
Police Headquarters, Butterley Hall, Ripley, Derbyshire, DE5 3RS
DE5 3RS  Ripley
The Chief Constable of Nottinghamshire Police
Police Headquarters, Sherwood Lodge, Arnold, Nottingham, NG5 8PP
NG5 8PP  Nottingham
The Chief Constable of Leicestershire Police
Police Headquarters, St Johns, Enderby, Leicester, LE19 2BX
LE19 2BX  Leicester
The Chief Constable of Northamptonshire Police
Police Headquarters, Wootton Hall, Northampton, NN4 0JQ
NN4 0JQ  Northampton
The Chief Constable of Lincolnshire Police
Police Headquarters, Deepdale Lane, Nettleham, Lincoln, LN2 2LT
LN2 2LT  Lincoln

Section II: Object of the contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority:

Regional External Forensic Service Provision for the East Midlands Region of Police Forces

II.1.2)

Type of contract and location of works, place of delivery or of performance

Services
    Category No23:  Investigation and security services, except armoured car services
    Main site or location of works, place of delivery or of performance:

    EMSOU-Forensic Services is a collaborative unit made up of five East Midlands Police Forces, which represents the forensic investigative needs of the five East Midlands police forces of Derbyshire, Leicestershire, Lincolnshire, Northamptonshire and Nottinghamshire.

    NUTS code
    EAST MIDLANDS (ENGLAND)
    II.1.3)

    Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves a public contract
    II.1.5)

    Short description of the contract or purchase(s)

    The East Midlands Region of police forces(EMR) currently contracts for external forensic

    analytical services through a national framework which is maintained by the Home

    Office. These contracts were let 5 years ago and the framework has since expired.

    During the last 5 years, the market place has changed considerably. Not only

    have Police Forces seen a dramatic shift in supply and demand with significant

    reductions in volumes in certain areas, prices have become more competitive and

    delivery of innovation by suppliers in key areas has progressed.

    Whilst the EMR could continue to extend +1 year up to a maximum of 10 years, the contracting authorities made up of the EMR of police forces

    find themselves in a position whereby the re-tendering of these contracts will not only

    deliver much needed cashable savings for the region, but also improve

    effectiveness of service delivery by refocusing service provision requirements.

    All contracting entities specified in this Contract Notice therefore wish to conduct a new procurement and subsequently enter into a Contract for the future provision of external forensic analysis Services to the East Midlands Region of police forces. The new Contract will be for a period of 7 years initially with the option to extend the contract for further periods up to a maximum of 36 months. The Police and Crime Commissioner for Derbyshire is managing this procurement process in accordance with the Public Contracts Regulations 2015 (the “Regulations“) and the services are being procured through the competitive procedure with negotiation (CPN), on behalf of the Police and Crime Commissioners and Chief Constables stated at section l.4 of this Contract Notice. The procurement is being conducted as a Competitive Procedure with Negotiation (CPN). The Police and Crime Commissioner for Derbyshire reserves the right to i) award a contract on the basis of initial tenders without negotiation and ii) conduct negotiations in successive stages with tenderers on the initial and subsequent tenders submitted by them, except for the final tender, to improve their content. Whilst the Police and Crime Commissioner for Derbyshire is identified as the contracting authority at Section 1 herein for procurement purposes, all contracting entities made up of the five Police & Crime Commissioners and five Chief Constables listed at Section l.4 herein shall jointly be referred to as the Customer and enter into this Contract jointly with the suppliers. The Customer intends to enter into contract with a single contracting vehicle for the provision of these Services, which may include a consortium of suppliers formed to make a single contracting vehicle for the purposes of subsequently servicing this Contract. The full extent of external forensic analysis services required to be provided as part of this Contract are detailed within the Invitation to Tender documentation and this includes both Minimum Requirements and requirements which are subject to negotiation between the parties as part of the CPN procurement process. The Minimum Requirements are stated within the Memorandum of Information (MOI) issued at the outset of this procurement along with this Contract Notice. The Contract awarded will allow for innovation and continuous development as part of the requirements, TUPE will apply in respect of any Contract awarded unless advised otherwise by the existing contractors. The achieving of year on year savings will be fundamental to the performance and delivery of this Contract.

    The Contracting Authority reserves the right at any time to cease this tendering process and/ or not to award a contract.

    II.1.6)

    Common procurement vocabulary (CPV)

    Main vocabulary
    79720000   Investigation services
    Supplementary vocabulary
    35000000   Security, fire-fighting, police and defence equipment
    75240000   Public security, law and order services
    II.1.7)

    Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA):  yes
    II.1.8)

    Lots

    This contract is divided into lots:  no
    II.1.9)

    Information about variants

    Variants will be accepted:  yes
    II.2)

    Quantity or scope of the contract

    II.2.1)

    Total quantity or scope:

    Further detail contained within the Memorandum of Information, Pre-Qualification and Invitation to Tender documentation issued in respect of this procurement. The total maximum contract value for year 1 of any Contract awarded will be circa £3,500,000 with the requirement for achievement of savings year on year in future years of up to 10%. Annual reviews including allowing for adjustment of the total Contract cost in subsequent years following year 1 will be entered into between the Customer and the Contractor.

    Estimated cost excluding VAT
    Range: between  19500000  and 35000000  GBP
    II.2.2)

    Information about options

    Options: no
    II.2.3)

    Information about renewals

    This contract is subject to renewal: no
    II.3)

    Duration of the contract or time limit for completion

    Duration in months: 120 (from the award of the contract)

    Section III: Legal, economic, financial and technical information

    III.1)

    Conditions relating to the contract

    III.1.1)

    Deposits and guarantees required:

    A performance bond or guarantee including a parent company may be required

    III.1.2)

    Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them

    Payment will be made in accordance with the contract documents

    III.1.3)

    Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

    The customer reserves the right to require groupings of contractors to take a particular legal form or require a single entity to take primary liability or to require each party to accept joint and several liability. Further information is provided in the Pre-Qualification Questionnaire.

    III.1.4)

    Other particular conditions

    The performance of the contract is subject to particular conditions: yes
    Description of particular conditions: 

    As set out in tendering documents

    III.2)

    Conditions for participation

    III.2.1)

    Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

    Information and formalities necessary for evaluating if the requirements are met:

    Companies wishing to be considered for inclusion on the tender list are required to complete the pre-qualification questionnaire which is available through the bluelight portal. (Due North area)

    The pre-qualification documentation is made up of the Pre-Qualification questionnaire, MOI and supplier day slides

    III.2.2)

    Economic and financial ability

    Information and formalities necessary for evaluating if the requirements are met:

    This information is set out in the pre-qualification questionnaire

    Minimum level(s) of standards possibly required:

    Refer to the Pre-Qualification documentation in respect of this Contract.

    III.2.3)

    Technical capacity

    Information and formalities necessary for evaluating if the requirements are met:

    Refer to the Pre-Qualification documentation in respect of this Contract.

    Minimum level(s) of standards possibly required:

    Refer to the Pre-Qualification documentation in respect of this Contract.

    III.3)

    Conditions specific to services contracts

    III.3.1)

    Information about a particular profession

    Execution of the service is reserved to a particular profession: no
    III.3.2)

    Staff responsible for the execution of the service

    Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

    Section IV: Procedure

    IV.1)

    Type of procedure

    IV.1.1)

    Type of procedure

    Negotiated
    Some candidates have already been selected (if appropriate under certain types of negotiated procedures):  no
    IV.1.2)

    Limitations on the number of operators who will be invited to tender or to participate

    Envisaged minimum number  3  and  maximum number  5
    Objective criteria for choosing the limited number of candidates: 

    As per the Selection Criteria detailed within the Pre-Qualification Documentation.

    IV.1.3)

    Reduction of the number of operators during the negotiation or dialogue

    Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated:  no
    IV.2)

    Award criteria

    IV.2.1)

    Award criteria

    The most economically advantageous tender in terms of , the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
    IV.2.2)

    Information about electronic auction

    An electronic auction will be used: no
    IV.3)

    Administrative information

    IV.3.1)

    File reference number attributed by the contracting authority

    SOR1000468

    IV.3.2)

    Previous publication(s) concerning the same contract

    no
    IV.3.3)

    Conditions for obtaining specifications and additional documents or descriptive document

    Time limit for receipt of requests for documents or for accessing documents: 25.07.2016 - 12:00
    Payable documents: no
    IV.3.4)

    Time limit for receipt of tenders or requests to participate

    25.07.2016 - 12:00
    IV.3.5)

    Date of dispatch of invitations to tender or to participate to selected candidates

    05.08.2016
    IV.3.6)

    Language(s) in which tenders or requests to participate may be drawn up

    [Language_EN]

    Section VI: Complementary information

    VI.1)

    Information about recurrence

    This is a recurrent procurement: no
    VI.2)

    Information about European Union funds

    The contract is related to a project and/or programme financed by European Union funds: no
    VI.4)

    Procedures for appeal

    VI.4.1)

    Body responsible for appeal procedures

    East Midlands Strategic Commercial Unit
    Nottinghamshire Police, Police Headquarters, Sherwood Lodge, Arnold, Nottingham, NG5 8PP
    NG5 8PP  Nottingham
    UK
    Telephone: +44 1159672310
    E-mail: paul-whitehall@emscu.pnn.police.uk
    Internet address:
     

    Body responsible for mediation procedures

    VI.4.2)

    Lodging of appeals

    Precise information on deadline(s) for lodging appeals:

    The contracting authority will incorporate a minimum 10 calendar day Standstill period at the point information on award of the contract is communicated to the tenderer. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before any formal contract agreement is entered into.

    VI.4.3)

    Service from which information about the lodging of appeals may be obtained

    East Midlands Strategic Commercial Unit
    Nottinghamshire Police, Police Headquarters, Sherwood Lodge, Arnold, Nottingham, NG5 8PP
    NG5 8PP  Nottingham
    Telephone: +44 1159672310
    E-mail: paul-whitehall@emsscu.pnn.police.uk
    Internet address: