II.1)
Scope of the procurement
Supply of Time and Attendance/ Rostering system
Reference number:
C002131
31711300
-
Electronic timekeeping systems
Supplies
II.1.4)
Short description
The Authority utilises a time and attendance/ rostering system for operational
emergency firefighters and officers, fire control personnel that handle
emergency calls from the public, support staff in functions such as ICT, Finance,
HR, cooks, cleaners and security staff.
A new system is required that would allow more flexibility to the Authority by
providing operational emergency employees the capability to allocate their own
shifts and perform shift swapping. The system procured will also need to
demonstrate that all existing shift patterns and the flextime plus scheme in
operation for support staff can be managed and that it can be interfaced with
other Fire Service systems such as Oracle HRMS and Oracle Pay. Access would
be via desktop PC’s, web browsers and mobile devices, and have the flexibility
to cope with future alterations to shift patterns.
II.1.5)
Estimated total value
Value excluding VAT: 144000.00
GBP
II.1.6)
Information about lots
This contract is divided into lots:
no
II.2.2)
Additional CPV code(s)
31711310
-
System for recording attendance
35123300
-
Timekeeping system
35125200
-
Time control system or working time recorder
72212450
-
Time accounting or human resources software development services
II.2.3)
Place of performance
NUTS code:
UK -
UNITED KINGDOM
II.2.4)
Description of the procurement
Economic Operators must be experienced in the field of time and attendance/ rostering systems and be able to demonstrate its technical competence.
Economic Operators should also have or be prepared to obtain £5m public and products liability, £5m employer’s liability and be able to prove their financial stability. Economic Operators that cannot meet the requested turnover of £290,000 must be able to provide a guarantee from either a parent company or bank, failure to demonstrate this will result in a bid being rejected.
The Authority is conducting this procurement using the Competitive Procedure with Negotiation in accordance with the requirements of the Public Contracts Regulations 2015 for the purpose of procuring a time and attendance/ rostering system.
The Authority reserves the right to award a contract, using the evaluation criteria set out in the Invitation to Tender (ITT); based on an initial tender received and not carry out any negotiation. Therefore initial tenders should be capable of acceptance by the Authority.
Qualitative Selection Questionnaire’s (PQQ) must be submitted first for this procurement by the date and time below. The Authority will take forward to the initial bid stage between three and eight (or more in the event of a tied bid or bids) top scoring tenderers at this stage.
Successful Tenderer’s will have their initial bids evaluated against minimum requirements and the award criteria as per the ITT. Between three and seven (or more in the event of a tied bid or bids) top scoring tenderers at this stage will be asked to take part in negotiations. There will be further negotiation rounds at the Authority’s discretion until the negotiation is closed upon which final tenderers will be invited, which cannot be negotiated on.
Contract award is anticipated to be at the beginning of October 2016, implementation of a new system is to commence before the end of October 2016 with a go live date for the new system across the Authority 1st April 2017 (All dates subject to contract signing).
The Authority reserves the right to abandon or discontinue the procurement at any stage and not to award a contract
If you would like to be considered for this contract please download, complete and return the tender documentation for this opportunity via the EU Supply portal, which can be located by clicking and following this link: https://uk.eu-supply.com/login.asp?B=BLUELIGHT. If you are not already registered as a supplier with EU Supply this process will need to be completed before the tender opportunity can be accessed. Registration can be completed by clicking on the tab on the EU Supply homepage ‘New Supplier Registration’ and following the instructions on screen.
Closing date and time for completed Qualitative Selection questionnaires is 13th June 2016 at 12:00 noon. Any applications that are not uploaded to EU Supply by this deadline will not be considered.
Price is not the only award criterion and all criteria are stated only in the procurement documents
Value excluding VAT: 144000.00
GBP
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
36
This contract is subject to renewal:
no
II.2.9)
Information about the limits on the number of candidates to be invited
Envisaged minimum number:
3
/
Maximum number:
8
Objective criteria for choosing the limited number of candidates:
In accordance with best procurement practice, EU and UK Procurement Directives and Regulations, the Authority is seeking to choose a tenderer by competitive tender through the Competitive with Negotiation Procedure for the provision of a time and attendance/ rostering system.
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
yes
Description of options:
Option to extend contract term by one period of 12 months.
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no