Date of dispatch of this notice: 11/05/2016
Expire date: 13/06/2016
External Reference: 0107d2b6-fb9f-4cc9-b68c-beb5149cf243
Date of dispatch of this notice: 11/05/2016
Expire date: 13/06/2016
External Reference: 0107d2b6-fb9f-4cc9-b68c-beb5149cf243
Official name: West Midlands Fire and Rescue Authority
Url: www.wmfs.net
Address line 1: 99 Vauxhall Road, Nechells
Town: Birmingham
Postal Code: B7 4HW
Country: England
Contact person: Liz Davies
E-mail: liz.davies@wmfs.net
Phone: +44 1213806179
Title attributed to the contract: Supply of Time and Attendance/ Rostering system
Description:
West Midlands Fire and Rescue Authority (“the Authority”) utilises a time and attendance/ rostering system for operational emergency firefighters and officers, fire control personnel that handle emergency calls from the public, support staff in functions such as ICT, Finance, HR, cooks, cleaners and security staff. A new system is required that would allow more flexibility to the Authority by providing operational emergency employees the capability to allocate their own shifts and perform shift swapping. The system procured will also need to demonstrate that all existing shift patterns and the flextime plus scheme in operation for support staff can be managed and that it can be interfaced with other Fire Service systems such as Oracle HRMS and Oracle Pay. Access would be via desktop PC’s, web browsers and mobile devices, and have the flexibility to cope with future alterations to shift patterns. It is hoped that the following outcomes will be achieved through the implementation of a new system: • Increase personal accountability through individual management • Create a flexible workforce through a flexible system • Develop a modern approach to time and attendance/ rostering management utilising instant messaging and real time visible data to aid in local and strategic decision making • Develop a system that is more compatible with a wide range of devices • Create a simplistic approach that increases productivity and reduces time spent on inputs.
Additional data
User / Company
Economic Operators must be experienced in the field of time and attendance/ rostering systems and be able to demonstrate its technical competence. Economic Operators should also have or be prepared to obtain £5m public and products liability, £5m employer’s liability and be able to prove their financial stability. Economic Operators that cannot meet the requested turnover of £290,000 must be able to provide a guarantee from either a parent company or bank, failure to demonstrate this will result in a bid being rejected. The Authority is conducting this procurement using the Competitive Procedure with Negotiation in accordance with the requirements of the Public Contracts Regulations 2015 for the purpose of procuring a time and attendance/ rostering system. The Authority reserves the right to award a contract, using the evaluation criteria set out in the Invitation to Tender (ITT); based on an initial tender received and not carry out any negotiation. Therefore initial tenders should be capable of acceptance by the Authority. Qualitative Selection Questionnaire’s (PQQ) must be submitted first for this procurement by the date and time below. The Authority will take forward to the initial bid stage between three and eight (or more in the event of a tied bid or bids) top scoring tenderers at this stage. Successful Tenderer’s will have their initial bids evaluated against minimum requirements and the award criteria as per the ITT. Between three and seven (or more in the event of a tied bid or bids) top scoring tenderers at this stage will be asked to take part in negotiations. There will be further negotiation rounds at the Authority’s discretion until the negotiation is closed upon which final tenderse will be invited, which cannot be negotiated on. Contract award is anticipated to be at the beginning of October 2016, implementation of a new system is to commence before the end of October 2016 with a go live date for the new system across the Authority 1st April 2017 (All dates subject to contract signing). The Authority reserves the right to abandon or discontinue the procurement at any stage and not to award a contract If you would like to be considered for this contract please download, complete and return the tender documentation for this opportunity via the EU Supply portal, which can be located by clicking and following this link: https://uk.eu-supply.com/login.asp?B=BLUELIGHT. If you are not already registered as a supplier with EU Supply this process will need to be completed before the tender opportunity can be accessed. Registration can be completed by clicking on the tab on the EU Supply homepage ‘New Supplier Registration’ and following the instructions on screen. Closing date and time for completed Qualitative Selection questionnaires is 13th June 2016 at 12:00 noon. Any applications that are not uploaded to EU Supply by this deadline will not be considered.