II.1)
Scope of the procurement
E Rostering
Reference number:
BWPC RA7
72212450
-
Time accounting or human resources software development services
Services
II.1.4)
Short description
University Hospitals Bristol NHS Foundation Trust requires an Electronic Rostering System. The system will provide a robust dashboard to support operational management, with staffing information at ward, division and Trust level. This will provide key assurance on safe and effective use of rostering across the trust. The system will include real time acuity and dependency scoring, providing accurate information regarding workload demand. This will allow nurse staffing to be effectively aligned with variations in demand in a flexible and informed way.
With the potential of 7 day working for more services, the need for a proven e-rostering system to cater for more than just nursing will be imperative, for efficient and effective use of the whole staffing resource. The new system would also be able to support rostering of; Allied Health professionals (phase 2 roll out), Healthcare Scientists, Medical & Dental, Facility and Estates staff Administrative and Clerical staff.
II.1.6)
Information about lots
This contract is divided into lots:
no
II.2.2)
Additional CPV code(s)
48000000
-
Software package and information systems
48100000
-
Industry specific software package
72261000
-
Software support services
72268000
-
Software supply services
II.2.3)
Place of performance
NUTS code:
UKK11 -
Bristol, City of
II.2.4)
Description of the procurement
There is a business and clinical need to replace (or upgrade the existing) electronic rostering system in UH Bristol. Electronic rostering is the most efficient method of planning and tracking trust staffing against service requirements and has steadily increased its importance as a core system within the Trust.
The new system will provide a robust user dashboard to support operational management, with visible nurse staffing information at ward, division and Trust level. This will provide key assurance on safe and effective use of nurse rostering across the trust on a daily basis.
The new system will include a real time acuity and dependency scoring system, providing accurate information regarding workload demand. This will allow nurse staffing to be effectively aligned with variations in demand in a flexible and informed way.
With the potential of 7 day working for more services, the need for a proven e-rostering system to cater for more than just nursing will be imperative, for efficient and effective use of the whole staffing resource. The new system would also be able to support rostering of:
• Allied Health professionals (phase 2 roll out)
• Healthcare Scientists
• Medical & Dental
• Facility and Estates staff Administrative and Clerical staff
Electronic Rostering management system – overview of requirements
The system must have the following features and meet the full detailed specification where applicable:
• Includes an automated reporting suite that covers statutory and ad hoc reporting requirements (Safe Staffing reports) on both substantive and temporary staffing.
• Ward level reports easily available from the roster for ward sisters, matrons and heads of nursing.
• Reporting tools include the ability to monitor rostering compliance; key performance indicators and staff utilisation that are currently resource intensive as they are produced manually.
• Trust wide view of staffing in real-time providing assurance that staffing is accurately assessed.
• A recognised real time acuity and dependency scoring system software package.
• Real time visibility of areas with high acuity and dependency, allowing resources to be redirected in a targeted and informed way.
• Provides an informed system to controlling agency and bank costs, by having an improved and daily operational overview of staffing and patient acuity and dependency.
• Provides clear visibility that when requested, temporary staffing (agency and bank) are deployed in areas of highest need.
• Supports multi location based rostering (e.g. theatres and Allied Health Professionals) and provides the ability to roster a variable skill mix.
• Full interface with a third party temporary staffing department if required.
• Supports improved sickness reporting capability into ESR
• Accepts outbound information on assignments from ESR e.g. changes in banding
• Demonstrable use in an Healthcare setting within the UK
Contract Start 2016 to continue until 2026 with break points at 2021, 2023, 2024, 2025 & 2026
Price is not the only award criterion and all criteria are stated only in the procurement documents
Value excluding VAT: 20000.00
GBP
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
120
This contract is subject to renewal:
yes
Description of renewals:
Contract Renewal once contract expires upon completion of term
II.2.10)
Information about variants
Variants will be accepted:
yes
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2.14)
Additional information
Bristol & Weston NHS Purchasing Consortium reserve the right for organisations to utilise this contract if required during the Contract Term. Organisations within currently within the remit of the Consortium - North Bristol NHS Trust, University Hospitals Bristol NHS Foundation Trust, Weston Area Health NHS Trust, Bristol Community Health CIC, North Somerset Community Partnership CIC