WCST01.27 - Westcountry Schools Trust - CAFM System

WeST operates 31 schools serving approximately 15,000 pupils and employing approximately 2,300 staff. The estate comprises 23 primary schools and 8 Secondary schools, the largest of which serves approximately 2,500 pupils. Buildings are mixed in age, construction and condition. The Trust is procuring this system to address the following: • Statutory compliance assurance. Compliance activity across nine statutory areas must be scheduled, evidenced, audited and reported centrally, with a defensible record for inspection and audit. • Asset condition visibility. The Trust holds thousands of estate assets and lacks a single reliable register linking condition, compliance obligation, maintenance history and cost. • Expenditure forecasting. The Trust needs to forecast the non-capital cost of planned maintenance and statutory activity by school, and to attribute actual spend reliably. • Governance and external reporting. The Trust Board, Finance Committee and Audit & Risk Committee require assurance reporting, and the Trust must report against the Department for Education's School Estate Management Standards. • Replacement of the incumbent system. The Trust's current compliance platform is Civica for Education. Full migration to the new platform is required.

23/10/2026 12:00:00

48000000-8  Software package and information systems
48613000-8  Electronic data management (EDM)
48612000-1  Database-management system
48600000-4  Database and operating software package
48900000-7  Miscellaneous software package and computer systems
72000000-5  IT services: consulting, software development, Internet and supp
48420000-8  Facilities management software package and software package suit
48421000-5  Facilities management software package
72514000-1  Computer facilities management services
72263000-6  Software implementation services
72260000-5  Software-related services