VMAT01.41 - Provision of HR & Payroll Software

This tender opportunity has been issued by The Harbour Schools Partnership (“the Trust”) and Suppliers are invited to tender for the provision of a HR & Payroll Sofware (“the Service”). Full details of all contract requirements are given in Document 2. Specification of Requirement. The Trust is seeking an integrated HR & Payroll software solution that will manage all aspects of payroll, provide a centralised, efficient and compliant HR system, pension (TPS/LGPS) returns, reporting and meet all end of year EOY) requirements. The Supplier will provide a flexible service, with a full breadth of support, staffed with suitably experienced personnel and have adequate resource in place to fulfil service requirements and shall provide: a. An integrated software package to support the central HR & Payroll function across multiple academies. b. A dedicated support service/Helpdesk that provides direct assistance to the HR & Payroll team each school within the Trust, enabling schools to access support independently without the need to route queries through the Trust’s central HR team. c. Reporting for education-specific pension schemes (e.g., teachers’ pensions, LGPS – two legacy-based schemes) and funders. d. A HR system that handles, onboarding, absence, performance, multi-site reporting and single central record (SCR) e. Integration between HR and payroll so data only enters once (reduces errors). f. Cloud, secure, with self-service portals for staff (payslips, bank details, leave requests), that is operational on all platforms (phone, tablet etc). g. Robust compliance (HMRC RTI, auto-enrolment, GDPR) and audit trails. h. Reporting at Trust level (roll-up from all schools) for headcount, turnover, cost-centres etc.

06/03/2026 12:00:00

48190000-6  Educational software package
48450000-7  Time accounting or human resources software package
79631000-6  Personnel and payroll services