DN548428 - Dynamic Purchasing System for Personal Protective Equipment

Welcome to the Dynamic Purchasing System for Personal Protective Equipment

Thank you for expressing an interest in our Dynamic Purchasing System (DPS) for Personal Protective Equipment (PPE).

A DPS is an electronic system run on YORtender through which the Authority can purchase PPE items by inviting tenders from Suppliers that have already been admitted to the DPS. Suppliers can join or leave the DPS at any time during its life and are not required to submit tenders to join the DPS or submit a tender for every further competition issued.

Suppliers that wish to get onto the DPS are asked to complete a Request to Participate (RTP) and all Suppliers that meet the selection criteria set out in the RTP shall be admitted onto the DPS Supplier List for each lot.

Each time the Authority wants to purchase an item of PPE it shall run a further competition via YORtender and each Supplier that has been admitted onto the appropriate PPE Lots shall be invited to submit a tender for that request should they wish to do so.

To get onto the DPS Supplier List please follow the instructions below:

The RTP documents are made up of 5 sections - the documents contain information for all the lots, you only have to fill in the documents once and indicate the lot you wish to apply for, all documents are loaded against the Lot 1 folder but apply to all lots:

• ITT Section A Instructions – this document sets out the instructions to follow when submitting your RTP therefore please make sure you read this before submitting your RTP
• ITT Section B Specification – this document describes the Authority’s requirements and how the DPS will operate including fulfilling the further competition requirements (although specific further competition requirements will be refined in the further competition tender documents). You must be able to fulfil these requirements as they will form part of the overarching contract for being admitted onto the DPS Supplier List
• ITT Section C – this document is the overarching terms and conditions of the DPS. You will be asked to sign this document to be admitted onto the DPS Supplier List.
• ITT Section D Standard Selection Questionnaire – this is the document you will complete and submit as your Request to Participate to get onto the DPS. Please ensure you answer all the questions and are able to supply evidence if requested as set out in the document. You must upload this document to YORtender before the deadline if responding within the first 30 days of the DPS or at anytime during the life of the DPS if responding after the initial 30 days.
• ITT Section E Evaluation Plan – this document describes how your RTP will be evaluated including how your responses (in ITT Section D) will be assessed to determine if you will be accepted onto the DPS.
• Appendix A – This document is a list of items expected to be supplied under Lot 1, Lot 2 and Lot3.
• Appendix B – This document is an example template of the further competition document to be used in future transactions, at this stage this document is for information only.

There is no requirement for submission of pricing at this stage, please do not send your catalogue.

If you are not already registered as a supplier on our ePortal, Yortender, please ensure you register as this will make sure you are notified of upcoming tender opportunities. 

We would like to point out its free to register as a supplier on Yortender.

To be considered for this and future tenders you firstly need to register as a supplier via the following link:

https://uk.eu-supply.com/

Please ensure you select all categories for which you would be interested in tender opportunities and then watch this space for suitable opportunities.

With regards to tenders you are interested in you will need to register an interest in the tender specifically to see the associated documentation

• If you are unsure about anything in these documents please raise a clarification via YORtender using the messages function.